: Executive Assistant to the Secretary / Management

Position Overview

We are seeking a highly organised, proactive and dependable Executive Assistant to the Secretary of a reputed Educational Society operating multiple engineering, dental, pharmacy, polytechnic, arts and science institutions across Telangana and Andhra Pradesh.

The Secretary also oversees a diversified food business comprising manufacturing facilities and a bakery chain in Visakhapatnam and surrounding districts. The Executive Assistant will provide comprehensive administrative and coordination support across both the education and food-business verticals.

Key Responsibilities

- Manage the Secretary's calendar, appointments, meetings and daily priorities.
- Prepare daily and weekly schedules, meeting agendas, briefing notes and follow-up trackers.
- Coordinate with the heads of educational institutions, corporate-office teams, factory management and bakery business units.
- Collect, consolidate and analyse MIS reports from various institutions and business divisions.
- Prepare presentations, reports, dashboards, meeting minutes and management summaries.
- Track decisions, commitments and action points, and ensure timely closure by the respective teams.
- Plan and coordinate domestic and international travel, including transportation, accommodation, itineraries and meeting schedules.
- Organise management reviews, institutional meetings, business reviews and external appointments.
- Screen and prioritise correspondence, telephone calls, meeting requests and official communications.
- Draft professional emails, letters, circulars and other correspondence on behalf of the Secretary.




- Maintain confidential records and handle sensitive institutional and business information with discretion.
- Coordinate with internal and external stakeholders, including senior management, government officials, industry representatives, academic leaders and business partners.
- Provide timely updates on critical issues requiring the Secretary's attention.
- Accompany the Secretary on official travel and institutional or business visits whenever required.
- Support special projects and other responsibilities assigned by the Secretary.

Qualification and Experience

- MBA from a recognised university or institution.
- 5 to 10 years of relevant experience as an Executive Assistant, Executive Secretary, Management Coordinator or in a similar role supporting senior leadership.
- Experience in education, food manufacturing, FMCG, hospitality or a multi-unit organisation will be an advantage.
- Preferred age profile: approximately 3035 years, subject to suitability, experience and applicable employment norms.

Required Skills and Competencies

- Excellent planning, coordination and time-management skills.
- Strong proficiency in Microsoft Excel, PowerPoint, Word and digital productivity tools.




- Ability to prepare and interpret MIS reports and management dashboards.
- Excellent written and verbal communication skills in English.
- Working knowledge of Telugu and Hindi will be an advantage.
- Strong follow-up, documentation and stakeholder-management capabilities.
- Ability to manage multiple priorities across geographically dispersed institutions and business units.
- High degree of confidentiality, integrity, maturity and professional judgement.
- Proactive, resourceful and solution-oriented approach.
- Willingness to travel frequently across Telangana and Andhra Pradesh.
- Ability to work independently and remain accessible when urgent coordination is required.

Preferred Candidate Profile The ideal candidate will be a mature and energetic skilled who can function as the Secretary's trusted coordination partner. The candidate should be capable of bringing structure to a demanding schedule, obtaining timely information from multiple units, monitoring execution and ensuring that important decisions are followed through to completion.

Job Location

Base Location: Hyderabad

Travel: Frequent travel across Telangana and Andhra Pradesh, including Visakhapatnam and surrounding districts.

How to Apply

Interested candidates may send their updated resume to [email protected], mentioning the following details:

- Current designation and organisation
- Total and relevant experience
- Current CTC
- Expected CTC
- Notice period
- Present location

Email subject: Application for Executive Assistant to Chairman / Management Only shortlisted candidates will be contacted for further discussions.

📌 Executive Assistant To the Secretary / Management (Hyderabad)
🏢 Sri Vishnu Educational Society
📍 Hyderabad