Key Responsibilities1.

Strategic

Calendar &

- Time Management

- Agenda Oversight: Manage, prioritize, and filter the MD's calendar, meeting requests, and daily schedule.

- Meeting Preparation: Ensure all required briefs, reports, slide decks, and agenda items are compiled and provided to the MD prior to internal and external meetings.

- Travel &
- Operations:

Coordinate complex domestic and international travel itineraries, visas, accommodation, and transportation logistics.

2.

Executive

Communication &

- Stakeholder Liaison

- Gatekeeping: Serve as the primary point of contact between the MD and internal department heads, board members, key clients, and external stakeholders.

- Correspondence Management: Screen, prioritize, and draft responses for incoming executive emails, official letters, and confidential correspondence.

- Public Relations Support: Assist in drafting official statements, speeches, and presentations on behalf of the MD.

3. Board &
- Leadership Team Coordination

- Board Meetings: Coordinate logistics for Board of Directors and Executive Committee meetings,



including sending notices, compiling board packs, taking minutes, and tracking action items.

- Follow-up &
- Accountability:

Monitor progress on action points assigned by the MD to various department heads to ensure timely implementation.

4.

Project

Tracking &

- Reporting

- Data Synthesis: Consolidate operational and financial reports from department heads, highlighting key metrics, trends, and deviations before presenting them to the MD.

- Special Projects: Lead or assist in ad-hoc strategic initiatives, research tasks, and operational reviews as assigned by executive leadership.

5.

Office

Administration &

- Confidentiality

- Confidential File Management: Securely maintain sensitive company documentation, including legal agreements, business strategies, and HR records.

- Budget Tracking: Track executive office expenses, process expense claims, and review departmental budgets submitted for executive approval.

📌 Executive Assistant to the MD (Chennai)
🏢 Mohan Mutha Infrastructures
📍 Chennai