Calendar Optimization: Act as the primary gatekeeper for the executives schedule; proactively manage, prioritize, and optimize daily, weekly, and monthly calendars.
Meeting Coordination: Schedule and coordinate a high volume of internal team meetings, cross-functional alignments, and high-level external stakeholder appointments across multiple time zones.
Stakeholder Relations: Serve as a skilled liaison between the executive office and external partners, clients, and internal teams, ensuring smooth communication and relationship management.
Secretarial Support: Attend key leadership meetings to capture comprehensive, accurate, and concise Minutes of Meetings (MoM).
Documentation & Circulation:
Promptly draft and circulate meeting summaries and key decisions to all relevant participants and stakeholders.
Accountability & Follow-up: Proactively track action items, deadlines, and deliverables resulting from meetings, sending gentle reminders to owners to ensure timely execution.
Comprehensive Travel Planning: Oversee complete travel logistics for domestic and international trips, such as booking flights
Itinerary Creation: Design detailed, minute-by-minute travel itineraries that include flight details, hotel confirmations, meeting locations, and local contact information.
Freshers who have completed Executive Assistant Course can also apply