About Our Client A company in the manufacturing industry based in Mumbai. Head office and location of the role is VIOS Tower, Wadala.

1. Calendar & Schedule Management · Proactively manage the MD's calendar, e-diary, appointments, and daily schedule. · Coordinate internal and external meetings, including in-person and virtual formats. · Prioritize competing appointments to ensure effective use of the MD's time.

- Travel & Logistics Management · Manage end-to-end travel arrangements for the MD, including ticket bookings, hotel reservations, transportation, itineraries, Visa, Forex and related requirements. · Handle changes, cancellations, rescheduling, and last-minute travel needs efficiently. · Maintain detailed travel schedules and ensure all required information and documentation are available in advance. 3.

Meeting

Management · Prepare meeting agendas, coordinate rooms or virtual links, and arrange required documentation. · Track key decisions, action points, and follow-ups arising from meetings. · Coordinate with participants to ensure timely communication before and after meetings. 4.

Proactive

Follow-ups & Task Management · Keep the MD informed of important tasks, deadlines, and pending decisions. · Track action items and proactively follow up with relevant stakeholders to ensure timely completion. · Anticipate upcoming requirements and take action before being asked.

- Stakeholder & Communication Management · Act as a professional liaison between the MD and internal or external stakeholders.



· Liaise confidently with employees, senior management, clients, partners, and vendors. · Draft, format, review, and manage correspondence, presentations, reports, and other documents.
- Administrative & Office Support · Support the MD with administrative activities and daily office requirements. · Manage documentation, records, data, filing, and confidential information systematically. · Meet and greet visitors, clients, and senior stakeholders with professionalism and discretion.

The Successful Applicant

Skills &

Competencies · Proactive and self-driven, with the ability to anticipate requirements and act independently. · Excellent spoken and written English communication skills. · Strong interpersonal ability and confidence to interact with stakeholders at all levels. · Strong Microsoft Office skills, particularly Word, Excel, PowerPoint, and Outlook. · Comfortable using digital tools, virtual meeting platforms, calendars, online booking systems. · Excellent organizational ability to multitask and manage multiple priorities simultaneously. · High attention to detail and commitment to accuracy. · Strong follow-up and coordination skills. · High level of professionalism, maturity, integrity, and discretion.

- What's on Offer - Opportunity to work closely with senior leadership in Mumbai.
- Chance to contribute to a key role in the manufacturing industry.
- Permanent position with room for skilled growth. If this sounds like the right role, feel free to apply.

📌 Executive Assistant to MD (Mumbai)
🏢 Michael Page
📍 Mumbai