- Executive Assistant / Owner’s Office Manager

- Location: Sector 22, Panchkula

- Reporting to: Group Owner / Managing Director

- We are seeking a high-calibre Executive Assistant / Owner’s Office Manager to support the Group Owner/MD overseeing two manufacturing businesses.

- This is a business-facing leadership support role, not a conventional secretarial or diary-management position.

- The incumbent will act as the central coordination and execution interface between the Owner, Plant CEOs, CFO, Technical Controller, Sales, Purchase and other senior leaders.

- Key Responsibilities
- Prepare a concise daily Owner brief covering both businesses, highlighting key performance, risks, exceptions and decisions required.

- Consolidate information across production, sales, profitability, cash flow, receivables, procurement, technical performance and major business risks.

- Prepare one-page decision notes and management briefs with relevant facts, analysis, options and recommendations.

- Maintain an Owner Decision & Action Tracker, ensuring commitments, responsibilities and timelines are followed through to closure.

- Coordinate business reviews with Plant CEOs, CFO and senior functional leaders and ensure information is complete and decision-ready.

- Track business KPIs, budgets vs actuals, major deviations and management actions.

- Monitor major capex, shutdowns, strategic initiatives, cost-improvement projects and other critical programmes.

- Undertake business research, data analysis and management summaries as required by the Owner.

- Anticipate upcoming priorities, information requirements and potential issues rather than waiting for instructions.

- Proactively escalate significant risks, delays and unresolved matters.

- Protect the Owner’s time by filtering routine operational matters and prioritising high-value decisions.

- Maintain strict confidentiality across financial, commercial, strategic and people-related matters.





- Visit manufacturing locations when required for reviews or critical projects.

- Candidate Profile
- 5–10 years of relevant experience.

- Experience in an MD/CEO/Promoter Office, CEO Office, Executive Assistant, Business Operations, MIS, PMO or Project Coordination role.

- Manufacturing or industrial-sector exposure strongly preferred.

- Strong numerical, analytical and commercial orientation.

- Excellent Excel, PowerPoint, MIS and management-reporting skills; comfort with up-to-date AI/productivity tools desirable.

- Ability to understand key metrics including revenue, contribution, EBITDA, cash flow, working capital, receivables, inventory, production, downtime and cost.

- Excellent written and verbal communication with the ability to prepare crisp executive summaries.

- Strong problem-solving, prioritisation and stakeholder-management capability.

- Highly organised, discreet, dependable and execution-focused.

- Assertive enough to follow up effectively with CEOs, CFOs and senior leaders.

- Ability to identify incomplete information, challenge assumptions professionally and drive timely closure.

- * Comfortable working independently in a fast-paced environment.

- Education
- Solid graduate qualification required.

- MBA or equivalent business qualification preferred but not mandatory.

- Greater weight will be given to business understanding, analytical ability, execution capability, maturity and judgement than pedigree alone.

- Role Expectations
- The individual should function as the operating backbone of the Owner’s Office, enabling disciplined information flow, better decision-making and timely execution across both businesses.

- The role combines executive support, business analysis, management information, project coordination and execution governance.

- It carries strong coordination and follow-up responsibility but does not independently run plant operations or make technical, financial or commercial decisions.

📌 Executive Assistant To Managing Director (Panchkula)
🏢 Vishal Papertech India
📍 Panchkula