Executive Assistant

Position: Executive Assistant to Director

Experience: 1–3 Years

Salary: ₹20,000 – ₹35,000 per month

Job Type: Full-Time

Job Summary

We are looking for a highly organized and proactive Executive Assistant to support the Director in day-to-day administrative, coordination, and travel-related activities. The ideal candidate should have excellent communication skills, strong follow-up abilities, and the ability to manage multiple tasks efficiently.

Key Responsibilities

- Manage the Director's calendar, meetings, appointments, and schedules.
- Coordinate and follow up with internal teams and external clients/vendors.
- Prepare and maintain reports, presentations, documents, and MIS.
- Handle emails, calls, correspondence, and day-to-day communication on behalf of the Director.
- Track important tasks, deadlines, and follow-ups and ensure timely completion.
- Prepare and maintain Minutes of Meeting (MOM) and track action points after meetings.
- Coordinate meetings and ensure all required information/documents are available.
- Handle train and flight bookings, hotel reservations, and other travel arrangements for the Director.
- Prepare and manage travel itineraries and schedules.
- Assist the Director with day-to-day operational and administrative tasks.
- Coordinate with different departments to collect required information and provide updates.




- Maintain confidential company and management information.
- Maintain proper records, files, and documentation.
- Handle urgent tasks and follow-ups as assigned by the Director.
- Perform any other responsibilities assigned by the Director.

Required Skills
- 1–3 years of experience as an Executive Assistant / Management Coordinator.
- Excellent written and verbal communication skills.
- Good knowledge of MS Office – Excel, Word, PowerPoint, Outlook/Gmail.
- Solid follow-up, coordination, and organizational skills.
- Experience in train and flight ticket booking and travel coordination.
- Ability to prepare Minutes of Meeting (MOM) and track action items.
- Good time-management and multitasking abilities.
- Ability to handle confidential information professionally.
- Proactive attitude with strong attention to detail.
- Ability to work under pressure and manage urgent requirements.

Qualification Bachelor's degree in Business Administration, Management, Commerce, or any relevant field.

Preferred Candidate

- Experience working directly with Directors / Senior Management.
- Experience in travel booking, calendar management, MOM preparation, MIS, reporting, and follow-ups.

Pay: ₹20,000.00 - ₹35,000.00 per month

Work Location: In person

📌 Executive Assistant to Managing Director (Parel)
🏢 Krishna Beads Industries (KBI)
📍 Parel