Position: Executive Assistant to Managing Director

Experience: 10 12 Years

Location: Verna, Goa

Employment Type: Full-time (Work from Office)

Reporting To: Managing Director

About The Role

We are looking for a highly experienced, proactive, and discreet Executive Assistant to the Managing Director to provide comprehensive executive and business support to the MD.

The role requires a mature professional who can operate with a high degree of confidentiality, ownership, attention to detail, and urgency, while coordinating effectively with senior leadership, internal teams, clients, and external stakeholders.

The ideal candidate should be comfortable managing a dynamic executive calendar, coordinating meetings and travel, preparing reports and presentations, tracking key action items, and ensuring timely follow-through on priorities driven by the MD.

Key Responsibilities

- Executive &
- Calendar Management

- Manage and maintain the MD's calendar, appointments, meetings, and commitments.

- Prioritize and coordinate meetings based on business requirements and urgency.

- Prepare the MD for meetings by organizing relevant documents, presentations, briefs, and background information.

- Ensure timely reminders and follow-ups for critical meetings and commitments.

- Manage last-minute changes and conflicting priorities effectively.

- Management &

- Business Coordination

- Coordinate with senior management and department heads on behalf of the MD.

- Track significant decisions, commitments, and action items arising from meetings.

- Follow up with stakeholders to ensure timely closure of assigned actions.

- Maintain an effective Management Action Tracker / MD Action Tracker.

- Assist in coordinating leadership meetings, reviews, business updates, and management discussions.

- Prepare meeting agendas, minutes, action points, and follow-up reports.

- MIS, Reports &

- Presentations

- Prepare and consolidate management reports, dashboards, MIS, and presentations for the MD.





- Collect and analyze information from various departments and present it in a structured manner.

- Maintain trackers for key business initiatives, deadlines, and deliverables.

- Support preparation of management review decks and business presentations.

- Ensure information provided to the MD is accurate, concise, and presented on time.

- Travel &

- Logistics Management

- Manage domestic and international travel arrangements for the MD.

- Coordinate flights, accommodation, ground transportation, itineraries, and meeting schedules.

- Prepare detailed travel itineraries and ensure seamless travel logistics.

- Coordinate travel-related documentation and expense records.

- Manage changes or contingencies during business travel.

- Communication &

- Correspondence

- Draft, review, and coordinate professional correspondence, emails, letters, and communications on behalf of the MD.

- Handle sensitive and confidential communications with complete discretion.

- Ensure important communications requiring the MD's attention are prioritized appropriately.

- Coordinate with internal and external stakeholders to facilitate timely responses.

- Meeting &

- Event Coordination

- Organize leadership meetings, client meetings, business reviews, and other executive engagements.

- Coordinate meeting rooms, presentations, documents, participants, and logistics.

- Record and circulate minutes and action items where required.

- Ensure follow-up on decisions and commitments arising from meetings.

- Confidentiality &

- Executive Office Support

- Handle highly confidential business, financial, employee, client, and strategic information.





- Maintain strict confidentiality and professional discretion at all times.

- Manage sensitive documents and records securely.

- Act as a trusted point of coordination between the MD and key stakeholders.

- Stakeholder Management

- Build effective working relationships with senior management, employees, clients, vendors, consultants, and external stakeholders.

- Represent the MD's office professionally and appropriately.

- Coordinate across functions to ensure smooth execution of MD-driven initiatives.

- Exercise sound judgment regarding priorities, escalation, and communication.

Required Skills &

- Competencies

- 10 12 years of relevant experience as an Executive Assistant, Senior Executive Assistant, Executive Secretary, or similar role supporting a MD, CEO, Chairman, CXO, or senior business leader.

- Excellent verbal and written communication skills.

- Strong executive presence and professional etiquette.

- Exceptional organizational and time-management skills.

- Strong follow-up and coordination capabilities.

- Ability to manage multiple priorities in a fast-paced environment.

- Strong attention to detail and accuracy.

- High level of confidentiality, integrity, and discretion.

- Strong stakeholder management skills.

- Ability to anticipate requirements and work proactively.

- Strong problem-solving and decision-making ability.

- Ability to work independently with minimal supervision.

- Strong proficiency in MS Office Word, Excel, PowerPoint and Outlook.

- Experience preparing MIS, management reports, presentations, and executive dashboards would be
- reporting, and cross-functional coordination will be an advantage.

- Graduate in any discipline. A postgraduate qualification or relevant professional certification would be an added advantage.

Interested applicants are requested to drop their CV at [email protected] and use the Subject line : [Job Title Name] - [Your Name]

📌 Executive Assistant to Managing Director (Verna)
🏢 IZMO
📍 Verna