Executive Assistant to President

Designation: Executive Assistant to President

Department: Presidents Office / Corporate Office

Location: Hyderabad

Reporting To: President

Role Overview The Executive Assistant to the President will provide high-level executive, administrative and business coordination support to the President, enabling effective management of schedules, meetings, business priorities, travel arrangements, follow-ups, information flow and key assignments.

The role will involve close interaction with Business Heads, Functional Heads, Senior Management and external stakeholders to ensure smooth execution of the Presidents requirements and timely closure of assigned actions.This position is strictly work from office

Key Responsibilities

1. Executive Support to President

- Manage and coordinate the Presidents calendar, meetings, appointments and daily schedule.
- Schedule internal and external meetings based on priorities and business requirements.
- Prepare meeting agendas, briefing notes, presentations and supporting documents.
- Handle correspondence, emails and communication on behalf of the President wherever required.
- Maintain strict confidentiality of sensitive business and management information.
- Coordinate with internal and external stakeholders on behalf of the President.

2. Travel & Visa Management

- Plan and coordinate domestic and international travel arrangements for the President.
- Research and book flight tickets, preferred airlines, travel class and suitable schedules based on business requirements.
- Coordinate hotel bookings, airport transfers, transportation and other travel logistics.
- Prepare and maintain detailed travel itineraries for the President.
- Handle visa processing and documentation for international travel.
- Coordinate with embassies, consulates, visa agencies and travel agents wherever required.
- Track visa applications, appointments, passport submissions and visa validity.
- Ensure timely completion of visa formalities before scheduled international travel.
- Coordinate travel changes, cancellations, rescheduling and emergency travel requirements.
- Maintain confidential records of passports, visas, travel documents and other relevant information.
- Provide timely updates to the President regarding travel schedules,



visa status and other travel-related requirements.

3. Meeting & Action-Point Management

- Coordinate meetings involving the President and senior management.
- Record and circulate Minutes of Meeting (MoM) and key action points.
- Track action items assigned to various stakeholders and follow up for timely closure.
- Maintain an action tracker and provide regular status updates to the President.
- Escalate delays, dependencies and critical pending actions to the Presidents attention.

4. Business Coordination

- Act as a coordination point between the Presidents Office and various Business Units / Functions.
- Follow up with Business Heads and Functional Heads on key priorities and assignments.
- Collect required information, reports and updates from different departments.
- Support the President in coordinating cross-functional initiatives and special projects.
- Ensure timely flow of information between the Presidents Office and relevant stakeholders.

5. MIS & Management Reporting

- Prepare periodic MIS, dashboards and management reports as required by the President.
- Consolidate business and functional updates for management reviews.
- Prepare presentations, reports and summaries for management discussions.
- Maintain trackers for key initiatives, projects and management priorities.
- Ensure accuracy and timely submission of information.

6. Follow-up & Execution Tracking

- Monitor progress of important initiatives and assignments entrusted by the President.
- Follow up with concerned stakeholders and ensure agreed timelines are adhered to.
- Maintain a structured tracker of priorities, commitments and pending actions.
- Provide regular updates on completed, ongoing and overdue activities.

7. Special Projects & Strategic Assignments

- Support the President on special projects, business initiatives and management assignments.
- Conduct basic research and gather information required for business decisions.




- Coordinate with relevant teams for execution of special assignments.
- Prepare presentations, reports and analysis for management discussions.
- Take ownership of assigned projects and drive them to closure.

8. Administrative & Office Support

- Maintain an organised filing and documentation system for the Presidents Office.
- Manage important documents, reports and confidential records.
- Coordinate with internal departments and external stakeholders as required.
- Support the President in organising conferences, reviews, events and business meetings.

Key Skills & Competencies

- Excellent verbal and written communication skills.
- Strong executive coordination and follow-up skills.
- Strong knowledge of domestic and international travel arrangements.
- Practical experience in visa processing and travel documentation.
- Excellent organisational and time-management abilities.
- Strong proficiency in MS Excel, PowerPoint, Word and Outlook.
- Ability to prepare professional presentations, MIS and management reports.
- Strong attention to detail and accuracy.
- Ability to handle confidential and sensitive information with discretion.
- Strong interpersonal and stakeholder-management skills.
- Proactive approach with strong ownership and accountability.
- Ability to multitask and work under pressure.

Qualification

- Btech/MBA / PG qualification will be an added advantage.

Experience

- 510 years of relevant experience in Executive Assistant, Executive Office, Management Coordination, Business Coordination or similar roles.
- Experience supporting President / MD / JMD / CEO / CXO / Senior Management will be preferred.
- Candidates with hands-on experience in international travel, visa processing, flight bookings and executive travel management will be preferred.

Preferred Candidate Profile The ideal candidate should be:

- Mature, professional and presentable.
- Highly organised and dependable.
- Comfortable interacting with senior management and external stakeholders.
- Solid in communication, coordination and follow-up.
- Proactive in anticipating executive requirements.
- Capable of maintaining strict confidentiality.
- Experienced in handling international travel and visa requirements.
- Comfortable working in a fast-paced and dynamic business environment.

📌 Executive Assistant To President (Hyderabad)
🏢 Srinivasa Farms
📍 Hyderabad