– Executive Assistant to Founder

Company: IPNeeti

Position: Executive Assistant to Founder

Location: Noida, Uttar Pradesh

Employment Type: Full-Time

Reporting To: Founder / Managing Director

About IPNeeti

IPNeeti is an Intellectual Property Rights (IPR) services firm providing professional solutions related to trademarks, patents, copyrights, designs, and other intellectual property matters.

Role Overview

We are looking for a highly organized, proactive, and responsible Executive Assistant to the Founder who can manage day-to-day coordination, communication, scheduling, documentation, and follow-ups.

The ideal candidate should be comfortable working directly with senior leadership, handling confidential information, coordinating with internal teams and clients, and ensuring that important tasks are completed on time.

Key Responsibilities

1. Executive Support

- Manage the Founder’s daily calendar, meetings, appointments, and schedules.
- Coordinate internal and external meetings.
- Prepare meeting agendas, notes, and action points.

2. Communication & Coordination

- Handle qualified communication through email, phone, and messaging platforms.
- Coordinate with clients, employees, partners, consultants, and other stakeholders.
- Draft and proofread emails, letters, presentations, reports, and business documents.

3. Meeting & Follow-up Management

- Schedule meetings and maintain the Founder’s meeting calendar.
- Record important decisions and action items.
- Follow up with concerned team members for task completion.

4. Business Operations Support

- Assist in preparing reports, presentations, MIS,



and business updates.
- Coordinate with different departments to collect required information.
- Support the Founder in business development and client coordination activities.

5. Documentation & Confidentiality

- Maintain important company and Founder-related documents.
- Organize digital and physical records.
- Handle sensitive business and client information with strict confidentiality.

6. Travel & Event Coordination

- Coordinate business travel, hotel bookings, transportation, and itineraries.
- Assist with conferences, client meetings, business events, and official engagements.
- Maintain travel-related documents and schedules.

7. Personal & Professional Assistance

- Manage selected professional and administrative tasks for the Founder.
- Coordinate personal appointments or commitments when required.
- Act as a bridge between the Founder and internal/external stakeholders.

Required Skills

- Excellent verbal and written communication skills.
- Strong organizational and time-management skills.
- Good knowledge of MS Office / Google Workspace.
- Strong Excel and PowerPoint skills.
- Skilled email drafting and communication skills.
- Ability to manage multiple tasks simultaneously.
- Strong follow-up and coordination skills.




- Good interpersonal and relationship-management skills.
- Ability to maintain confidentiality.
- Proactive approach and problem-solving ability.
- Attention to detail.

Preferred Qualifications Education: Graduate in any discipline; MBA/PGDM or relevant qualification is an advantage.

Experience: 2–5 years of experience as an Executive Assistant, Personal Assistant, or similar role.

Experience working with a Founder, CEO, Director, or senior management will be preferred.

Candidate Profile The ideal candidate should be:

- Smart, presentable, and professional.
- Highly organized and disciplined.
- Proactive rather than purely task-driven.
- Comfortable interacting with senior professionals and clients.
- Capable of handling confidential information.
- Flexible with priorities and changing schedules.
- Strong in follow-ups and execution.
- Able to work independently with minimal supervision.

Key Performance Indicators (KPIs)

- Timely completion and follow-up of assigned tasks.
- Efficient management of the Founder’s calendar and meetings.
- Quality and accuracy of documentation.
- Timely coordination with clients and internal teams.
- Effective tracking of pending activities.
- Overall improvement in the Founder’s productivity and operational efficiency.

Location: Noida Work Mode: Full-Time / Work from Office

Reporting: Directly to Founder / Managing Director

Pay: ₹30,000.00 - ₹60,000.00 per month

Benefits

- Cell phone reimbursement
- Paid sick time
- Paid time off

Work Location: In person

📌 Executive Assistant to Managing Director (Noida)
🏢 IPNeeti
📍 Noida