Position: Executive Assistant to Managing Director Experience: 10 12 Years

Location: Verna, Goa

Employment Type: Full-time (Work from Office)

Reporting To: Managing Director

About The Role We are looking for a highly experienced, proactive, and discreet Executive Assistant to the Managing Director to provide comprehensive executive and business support to the MD.

The role requires a mature professional who can operate with a high degree of confidentiality, ownership, attention to detail, and urgency , while coordinating effectively with senior leadership, internal teams, clients, and external stakeholders.

The ideal candidate should be comfortable managing a dynamic executive calendar, coordinating meetings and travel, preparing reports and presentations, tracking key action items, and ensuring timely follow-through on priorities driven by the MD.

Key Responsibilities

- Executive & Calendar Management
- Manage and maintain the MD's calendar, appointments, meetings, and commitments.
- Prioritize and coordinate meetings based on business requirements and urgency.
- Prepare the MD for meetings by organizing relevant documents, presentations, briefs, and background information.
- Ensure timely reminders and follow-ups for critical meetings and commitments.
- Manage last-minute changes and conflicting priorities effectively.
- Management & Business Coordination
- Coordinate with senior management and department heads on behalf of the MD.
- Track important decisions, commitments, and action items arising from meetings.
- Follow up with stakeholders to ensure timely closure of assigned actions.
- Maintain an effective Management Action Tracker / MD Action Tracker.
- Assist in coordinating leadership meetings, reviews, business updates, and management discussions.
- Prepare meeting agendas, minutes, action points, and follow-up reports.
- MIS, Reports & Presentations
- Prepare and consolidate management reports, dashboards, MIS, and presentations for the MD.




- Collect and analyze information from various departments and present it in a structured manner.
- Maintain trackers for key business initiatives, deadlines, and deliverables.
- Support preparation of management review decks and business presentations.
- Ensure information provided to the MD is accurate, concise, and presented on time.
- Travel & Logistics Management
- Manage domestic and international travel arrangements for the MD.
- Coordinate flights, accommodation, ground transportation, itineraries, and meeting schedules.
- Prepare detailed travel itineraries and ensure seamless travel logistics.
- Coordinate travel-related documentation and expense records.
- Manage changes or contingencies during business travel.
- Communication & Correspondence
- Draft, review, and coordinate skilled correspondence, emails, letters, and communications on behalf of the MD.
- Handle sensitive and confidential communications with complete discretion.
- Ensure important communications requiring the MD's attention are prioritized appropriately.
- Coordinate with internal and external stakeholders to facilitate timely responses.
- Meeting & Event Coordination
- Organize leadership meetings, client meetings, business reviews, and other executive engagements.
- Coordinate meeting rooms, presentations, documents, participants, and logistics.
- Record and circulate minutes and action items where required.
- Ensure follow-up on decisions and commitments arising from meetings.
- Confidentiality & Executive Office Support
- Handle highly confidential business, financial, employee, client, and strategic information.




- Maintain strict confidentiality and professional discretion at all times.
- Manage sensitive documents and records securely.
- Act as a trusted point of coordination between the MD and key stakeholders.
- Stakeholder Management
- Build effective working relationships with senior management, employees, clients, vendors, consultants, and external stakeholders.
- Represent the MD's office professionally and appropriately.
- Coordinate across functions to ensure smooth execution of MD-driven initiatives.
- Exercise sound judgment regarding priorities, escalation, and communication.

Required Skills & Competencies

- 10 12 years of relevant experience as an Executive Assistant, Senior Executive Assistant, Executive Secretary, or similar role supporting a MD, CEO, Chairman, CXO, or senior business leader.
- Excellent verbal and written communication skills.
- Strong executive presence and professional etiquette.
- Exceptional organizational and time-management skills.
- Strong follow-up and coordination capabilities.
- Ability to manage multiple priorities in a fast-paced environment.
- Strong attention to detail and accuracy.
- High level of confidentiality, integrity, and discretion.
- Strong stakeholder management skills.
- Ability to anticipate requirements and work proactively.
- Strong problem-solving and decision-making ability.
- Ability to work independently with minimal supervision.
- Strong proficiency in MS Office Word, Excel, PowerPoint and Outlook.
- Experience preparing MIS, management reports, presentations, and executive dashboards would be
- reporting, and cross-functional coordination will be an advantage.
- Graduate in any discipline. A postgraduate qualification or relevant professional certification would be an added advantage.

Interested applicants are requested to drop their CV at [email protected] and use the Subject line : [Job Title Name] - [Your Name]

📌 Executive Assistant to Managing Director (Verna)
🏢 IZMO
📍 Verna