Key Responsibilities

1. Calendar & Schedule Management

- Manage and maintain the CEO's daily calendar, appointments and meeting schedules.
- Schedule, prioritize and coordinate internal and external meetings.
- Identify scheduling conflicts and proactively resolve them.
- Ensure the CEO is adequately prepared for upcoming meetings and commitments.
- Maintain a clear overview of important appointments, deadlines and priorities.

2. Email & Communication Management

- Manage and organize the CEO's professional email inbox.
- Prioritize important emails and communications for the CEO's attention.
- Draft, format and respond to routine business correspondence as required.
- Coordinate communication between the CEO and internal/external stakeholders.
- Maintain professionalism and confidentiality while handling sensitive correspondence.

3. Meeting Coordination & Follow-ups

- Coordinate meetings with senior management, clients, vendors, partners and other stakeholders.
- Prepare meeting agendas, documents and presentations where required.
- Record Minutes of Meeting (MOM) and key action points when required.
- Track action items, deadlines and commitments arising from meetings.
- Follow up with relevant departments and stakeholders to ensure timely closure.

4. Executive Coordination

- Act as a communication bridge between the CEO and various departments.
- Coordinate with department heads and senior executives on behalf of the CEO.
- Ensure important instructions and requests are communicated and followed up appropriately.




- Keep the CEO updated on pending tasks, important developments and upcoming commitments.
- Assist the CEO in maintaining an organized workflow.

5. Travel & Logistics

- Coordinate domestic and international travel arrangements as required.
- Manage flight, hotel, transportation and travel itineraries.
- Coordinate meeting schedules around travel plans.
- Maintain relevant travel documents and schedules.
- Assist with business events, conferences and executive engagements.

6. Documentation & Reporting

- Prepare and maintain business documents, reports, presentations and correspondence.
- Assist in preparing presentations and meeting materials.
- Maintain organized records and confidential documents.
- Support the CEO with basic research and information gathering when required.
- Prepare trackers, schedules and status updates as required.

7. Stakeholder Management

- Coordinate professionally with internal teams, customers, vendors, consultants and business associates.
- Manage communication and scheduling with senior stakeholders.
- Receive and coordinate visitors and appointments for the CEO when required.
- Maintain a professional and polished representation of the CEO's office.

8. Task & Priority Tracking

- Maintain trackers for key tasks, commitments and deadlines.
- Proactively remind the CEO and relevant stakeholders about critical timelines.

Best Regards, Kind regards,

Aman

Phone: +91 (phone hidden)

Email: [email protected]

📌 Executive Assistant To Chief Executive Officer (Noida)
🏢 WOW Softech
📍 Noida