Key Responsibilities

1. Research &
- Analysis

- Conduct in-depth research on business, market, industry, competitors, products, services, vendors, and other topics as assigned by the management.

- Collect, analyze, verify, and organize information from reliable sources.

- Prepare detailed research reports, summaries, presentations, comparison sheets, and data-driven insights for management review.

- Track industry trends, developments, and relevant business information on an ongoing basis.

- Conduct research to support management in decision-making, planning, and business initiatives.

- Prepare background information and briefing notes for meetings, discussions, and business requirements.

- Maintain organized records of research findings, sources, and reference materials.

- Handle ad-hoc research assignments requiring quick turnaround and attention to detail.

1. Calendar &
- Schedule Management

- Manage and maintain calendars for Directors and Supervisors.

- Schedule, reschedule, and coordinate meetings, appointments, and discussions.

- Ensure timely reminders and follow-ups for important meetings and commitments.

- Coordinate schedules across internal and external stakeholders.

1. Email Management

- Manage and organize official emails and correspondence.

- Draft, format, and respond to emails as required.

- Prioritize important communications and ensure timely follow-up.

- Maintain confidentiality of sensitive business and management-related information.

1. Travel Management

- Coordinate domestic and international travel arrangements as required.

- Handle flight, hotel, transportation, and other travel bookings.

- Coordinate with travel agencies, hotels, airlines, and other service providers.

- Maintain travel-related documents,



confirmations, and records.

1. Itinerary Planning

- Prepare detailed travel itineraries for Directors and Supervisors.

- Coordinate flight schedules, accommodation, transportation, meetings, and other activities.

- Ensure all relevant travel details and supporting documents are compiled and readily available.

1. Documentation &
- Microsoft Office

- Prepare and maintain professional documents, reports, presentations, and spreadsheets.

- Perform Microsoft Excel, Word, and PowerPoint work as required.

- Prepare management reports, dashboards, data summaries, presentations, and comparison sheets.

- Maintain accurate and organized digital and physical records.

1. Accounting &
- Payroll Support

- Assist with basic accounting and finance-related administrative activities.

- Support payroll-related documentation, data compilation, and coordination.

- Maintain and organize financial records and supporting documents.

- Coordinate with the concerned teams for payroll and accounting requirements as assigned.

1. Meeting Coordination &
- Follow-ups

- Schedule meetings for Directors and Supervisors with internal and external stakeholders.

- Prepare meeting agendas, documents, presentations, and other required materials.

- Record and track important action items and follow up with concerned individuals.





- Ensure timely completion and communication of assigned follow-ups.

1. General Administrative &
- Management Support

- Provide day-to-day administrative and operational support to the management.

- Handle confidential and sensitive information with discretion.

- Coordinate with internal departments and external stakeholders whenever required.

- Manage multiple assignments and prioritize tasks based on business requirements.

- Undertake additional responsibilities and special projects assigned by the management.

Required Skills &

- Competencies

- Strong research and analytical skills with the ability to gather and interpret information independently.

- Excellent written and verbal communication skills.

- Strong proficiency in Microsoft Excel, Word, and PowerPoint.

- Excellent organizational and time-management skills.

- Ability to manage multiple tasks and priorities simultaneously.

- Strong attention to detail and accuracy.

- Good follow-up and coordination skills.

- Ability to work independently and take ownership of assigned tasks.

- Professional approach with robust confidentiality and discretion.

- Ability to work under tight deadlines and handle urgent assignments.

Preferred Qualifications

- Graduate in any discipline; specialization in Business Administration, Management, Commerce, or a related field will be an advantage.

- Prior experience in Executive Assistance, Management Support, Research, Administration, Business Operations, or a similar role will be preferred.

- Experience in handling management-level coordination, research assignments, travel planning, and documentation will be an added advantage.

Work Location: In person

📌 Executive Assistant to CEO (Ahmedabad)
🏢 Kody Technolab
📍 Ahmedabad