Role Overview

We are seeking an organized, proactive, and detail-driven Executive Assistant to support our Chief of Processes (COP). In this role, you will act as the primary operational partner to the COP, helping manage workflow execution, meeting cadences, cross-departmental coordination, and special administrative projects.

This is an ideal role for someone who thrives on order, understands organizational workflows, and wants to gain deep insight into high-level process optimization and executive operations.

Key Responsibilities

1. Executive Operations & Scheduling

- Manage and optimize the COP’s daily calendar, prioritizing high-impact operational meetings and strategic focus time.
- Coordinate complex internal and external meetings, including process reviews, stakeholder alignments, and departmental syncs.
- Prepare agendas, assemble briefing materials, and track pre-reading requirements prior to executive sessions.

2. Workflow & Action Item Tracking

- Attend critical meetings alongside the COP to capture concise, actionable meeting minutes and key decisions.
- Own the action-item tracking system: follow up with cross-functional team leaders to ensure deliverables and process milestones are met on schedule.
- Maintain central documentation repositories (SOPs, process maps, operational dashboards, and project status trackers).

3. Communication & Stakeholder Alignment





- Act as the primary liaison between the COP and internal teams (Operations, IT, HR, Finance) or external advisors.
- Draft executive communications, status updates, process change announcements, and presentation decks for executive leadership.
- Screen and prioritize incoming requests, emails, and inquiries directed to the COP.

4. Operational & Project Support

- Assist in gathering data, generating routine process health reports, and creating visual flowcharts/presentations using tools like Visio, Lucidchart, or PowerPoint.
- Coordinate travel logistics, itinerary planning, and expense reporting for the COP.
- Handle confidential executive information with complete discretion and qualified integrity.

Key Qualifications

- Experience: 0-1 years of experience as an Executive Assistant, Operations Assistant, or Project Coordinator (experience in process-driven, tech, or consulting environments is a plus).
- Education: Bachelor’s degree in Business Administration, Operations Management, or a related field.

Technical Skills:

- Proficiency in Google Workspace / Microsoft Office 365 (Word, Excel, PowerPoint).
- Familiarity with project management platforms (e.g., Asana, Jira, ClickUp, Notion, or Monday.com).
- Basic knowledge of process mapping/diagramming tools (e.g., Lucidchart, Miro, Visio) is a strong plus.

📌 Executive Assistant (Fresher) (Pune)
🏢 Inside The Box
📍 Pune