Are you an organized, proactive professional with strong computer skills and an interest in the maritime industry? We have an exciting opportunity for you!

Our company is a maritime service provider based in Singapore and India, offering audit, inspection, consultancy and crew management services to ship owners and managers worldwide including Singapore, Malaysia, Thailand, India and the Persian Gulf. We are looking for an Executive Assistant cum Crew Assistant to join our growing team.

This role combines executive support to the Managing Director with day-to-day crew coordination and documentation.

Responsibilities:

Executive Assistance

- Provide comprehensive administrative support to the Managing Director and inspectors.
- Prepare reports, presentations, checklists and correspondence with accuracy and professionalism.
- Manage calendars, meetings, travel arrangements and follow-ups.
- Develop and post content for the company website and social media (LinkedIn, Facebook, Instagram).
- Support preparation and monitoring of budgets, expenses, invoices and financial records.
- Undertake special projects and assignments as directed by the Managing Director.

Crew Assistance

- Maintain crew records and database, including CVs, CDC, passports, STCW certificates, medicals and visas.
- Track document and certificate validity and alert crew and management ahead of expiry.
- Coordinate crew joining and sign-off, including travel, visas, and documentation.
- Liaise with ship owners, managers, agents and crew for crew requirements and changes.
- Assist in sourcing and shortlisting candidates as per client requirements.




- Prepare crew contracts, joining documents and related paperwork.
- Support crew wage, allotment and payroll documentation.

Requirements:

- Graduate with a good command of English (written and spoken).
- Minimum 2 years' experience as an Executive Assistant, Administrative Assistant, Crew Coordinator or similar role.
- Experience in a manning agency, ship management or maritime company will be a robust advantage.
- Familiarity with seafarer documentation (CDC, STCW, INDOS, DG Shipping processes) preferred.
- Proficiency in MS Office; familiarity with Canva and AI-based productivity tools.
- Excellent organization, multitasking and time management skills.
- Strong attention to detail and ability to handle confidential information with discretion.
- Self-motivated and able to work independently without close supervision.
- Flexible with working hours and comfortable meeting tight deadlines.

What We Offer:

- Flexible hybrid work schedule: with office presence required 2–3 weeks per month, depending on work schedule.
- Exposure to an international maritime environment.
- Quarterly performance-based bonus.
- Growth opportunities in a developing company.

How to Apply: Please submit your resume with a short cover letter highlighting your relevant experience, particularly any crewing or maritime background, and your current and expected salary.

Job Type: Full-time

Experience: Total work: 2 years (Required)

Work Location: Hybrid remote in Noida, Uttar Pradesh

Pay: ₹15,000.00 - ₹45,000.00 per month

Work Location: Hybrid remote in Noida, Uttar Pradesh (Noida)

📌 Executive Assistant Cum Crewing Executive (Noida)
🏢 Pals Maritime
📍 Noida