- Location: Mumbai & Hyderabad
- Employment Type: Project (1 Month)
- Reporting To: AVP – Events
- Department: Marketing

Role Overview The Events & Operations Manager will lead the end-to-end operational execution, vendor management, and on-ground production for AstaGuru’s high-profile auctions, private previews, exhibitions, and VIP collector events. Working closely with executive leadership and cross-functional teams, this role is responsible for translating creative event concepts into seamless, luxury-standard live experiences.

The ideal candidate brings 3–5 years of proven experience in event production, venue management, vendor negotiation, and fine art/luxury event logistics. They will take complete ownership of run-of-show execution, budget tracking, vendor alignment, and risk management to uphold AstaGuru’s brand excellence.

Key Responsibilities

End-to-End Event Production & On-Ground Execution

- Lead on-ground operations for auction previews, gala events, VIP walkthroughs, and private exhibitions from setup to dismantle.
- Build and manage detailed run-of-show documents, event timelines, floor plans, and technical production schedules.
- Oversee on-ground event flow, guest registration logistics, AV/lighting setups, spatial layout, and VIP hospitality standards.
- Serve as the primary operational problem-solver during live events, identifying and resolving on-ground issues in real time.

Strategic Vendor Management & Contracting

- Direct external vendors, including event production agencies, set builders, AV/lighting technicians, decorators, caterers, and venue partners.
- Negotiate vendor quotes, review service level agreements (SLAs),



track deliverables, and manage production timelines.
- Enforce strict quality control standards across all vendor outputs to ensure alignment with AstaGuru’s luxury brand guidelines.

Budgeting, Logistics & Procurement

- Develop and manage comprehensive event budgets, tracking expenses, purchase orders (POs), and vendor payments in coordination with Finance.
- Oversee fine art event logistics, including specialized transport, handling equipment, security protocols, venue permits, and insurance clearances.
- Maintain master event inventory trackers, venue contracts, invoice logs, and post-event financial reconciliations.

Cross-Functional Collaboration & Post-Event Evaluation

- Coordinate closely with Marketing, Client Relations, Art Specialists, Design, and Facilities teams to ensure unified event execution.
- Lead pre-event briefing sessions and post-event debriefs, gathering stakeholder feedback and compiling executive event evaluation reports.
- Archive event assets, press coverage clips, vendor performance scorecards, and financial summaries for future planning.

Qualifications & Experience

- Bachelor’s or Master’s degree in Event Management, Marketing, Mass Communication, Luxury Brand Management, or a related field.
- 3–5 years of hands-on experience in event execution, production operations, or experiential marketing.
- Direct experience in executing high-end events within auction houses, luxury retail, fine art galleries, premium hospitality, or creative production agencies.
- Proven track record of managing multi-vendor event setups, technical AV production, and high-net-worth client environments.

📌 Events & Operations Manager (1 Month Contract) (Mumbai)
🏢 AstaGuru
📍 Mumbai