Event Planner Role Overview

We are looking for a creative, organised, and proactive Event Planner to join our team in Kochi.

The Event Planner will be responsible for planning, coordinating, and executing events from the initial client discussion through to the final wrap-up. The ideal candidate should be comfortable managing multiple tasks, clients, vendors, and teams while ensuring that every event is executed smoothly and efficiently.

Key Responsibilities

Client Management

- Handle client enquiries and understand their event requirements.
- Coordinate client meetings, discussions, quotations, and follow-ups.
- Maintain explicit and timely communication with clients throughout the planning process.
- Understand client expectations and ensure smooth event execution.

Event Planning & Coordination

- Plan and coordinate events based on client requirements, themes, and budgets.
- Prepare event timelines, checklists, and execution plans.
- Coordinate with vendors, suppliers, production teams, and freelancers.
- Source and coordinate event-related requirements when required.
- Track all event details and ensure tasks are completed within deadlines.

Event Execution

- Be present at events and supervise on-ground execution.
- Coordinate with decor, production, and vendor teams.
- Ensure setups are completed according to the approved design and timeline.
- Handle last-minute issues and make quick, practical decisions.
- Ensure the event area is properly handed over after the event.

Internal Coordination

- Work closely with the design, production, operations, and business development teams.




- Maintain proper documentation of event requirements and updates.
- Ensure smooth communication between clients and internal teams.

Skills & Requirements
- 1–3 years of experience in event planning, event management, hospitality, or a related field.
- Excellent communication and interpersonal skills.
- Strong organizational and time-management skills.
- Ability to multitask and work effectively under pressure.
- Good negotiation and vendor-management skills.
- Creative approach with strong attention to detail.
- Willingness to work flexible hours, including weekends and event days.
- Comfortable traveling to different event locations when required.
- Proficiency in WhatsApp, Google Workspace/MS Office, Canva, and basic documentation.
- Valid driving license and own vehicle (two-wheeler or four-wheeler) required.

What We're Looking For

We’re looking for someone who:

- Takes ownership rather than waiting to be told what to do.
- Has an eye for detail and understands the importance of timelines.
- Can stay calm and solution-oriented during last-minute situations.
- Is confident when dealing with clients and vendors.
- Enjoys creating memorable experiences and working in a fast-paced environment.
- Is genuinely passionate about the events industry.

Job Details

Location: Kochi

Employment Type: Full-time

Experience: 1–3 years

Salary: ₹18,000 – ₹25,000 per month, based on experience and suitability

Pay: ₹18,000.00 - ₹25,000.00 per month

Benefits

- Cell phone reimbursement

Work Location: In person

📌 Event Planner (Kochi)
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📍 Kochi