We are looking for a proactive, well-organized, and confident Event Coordinator having an experience of 3- 6years to manage and execute business events, meetings, networking activities, and related programs. The ideal candidate should have strong communication and presentation skills, excellent administrative capabilities, and the ability to coordinate effectively with vendors, venues, members, guests, and other stakeholders.

Key Responsibilities

- Coordinate and manage weekly meetings, business events, networking activities, and special programs.

- Plan and execute events while ensuring smooth on-ground operations.

- Coordinate with hotels, banquet venues, vendors, and service providers.

- Build and maintain effective relationships with vendors and service providers.

- Coordinate with members, guests, speakers, and other stakeholders regarding event requirements and logistics.

- Manage event registrations, attendance records, schedules, documentation, and post-event follow-ups.

- Handle administrative tasks related to events, meetings, and day-to-day coordination.

- Ensure all event-related requirements are arranged and completed within timelines.

- Handle multiple activities simultaneously and resolve operational issues during events.





- Maintain proper records, reports, and event documentation.

Required Skills

- Fluent English communication skills – verbal and written.

- Good presentation and public-speaking skills.

- Excellent administrative and documentation skills.

- Strong event planning and coordination abilities.

- Valuable vendor and venue management skills.

- Robust interpersonal and stakeholder-management skills.

- Good organizational and time-management skills.

- Problem-solving and multitasking abilities.

- Proficiency in MS Office and Google Workspace.

Key Requirements

- Should be comfortable communicating and coordinating in English.

- Should be confident in presenting information and interacting with groups.

- Must be strong in administrative and coordination-related tasks.

- Should have existing or demonstrable experience in vendor coordination and vendor management

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- Ability to handle event logistics and on-ground execution independently.

- Prior experience in event coordination, hospitality, customer service, administration, or related fields will be preferred.

Location- Vadodara

📌 Event Coordinator (Vadodara)
🏢 Ethoscorp
📍 Vadodara