1.Calendar &

- Schedule Management

- Manage and maintain the Sales Directors daily calendar, appointments, meetings, and business commitments.

- Schedule internal and external meetings and ensure timely coordination with concerned stakeholders.

- Plan and coordinate travel arrangements, meetings, and business visits as required.

- Ensure the Sales Director is adequately prepared with relevant information before meetings.

2.

Sales

Coordination &

- Follow-up

- Coordinate with ZSMs, RSMs, Area Sales Managers, Sales Executives, and other sales team members on matters assigned by the Sales Director.

- Follow up on action points and commitments arising from sales meetings.

- Maintain a tracker for pending tasks, important follow-ups, and deadlines.

- Ensure timely updates are obtained from concerned team members and escalate delays to the Sales Director.

3. MIS &

- Sales Reports

- Collect, consolidate, and prepare sales-related MIS reports, dashboards, and presentations.

- Assist in preparing daily, weekly, monthly, and periodic sales performance reports.

- Track sales targets, achievements, secondary sales, outstanding issues, market performance, and other key sales parameters.

- Analyse sales data and highlight important trends, gaps, and exceptions for management review.

- Prepare presentations and management reports as required by the Sales Director.

4.

Meeting

Management

- Organize sales review meetings, prepare agendas, and coordinate with participants.

- Prepare meeting notes/minutes and circulate action points to concerned team members.

- Maintain a follow-up tracker for decisions and action items discussed during meetings.

- Ensure timely closure of assigned action points.

5. Communication &

- Correspondence

- Handle official correspondence, emails, letters, and communication on behalf of the Sales Director as authorized.

- Draft qualified emails, presentations, reports, and other business communications.





- Maintain effective communication with internal departments, customers, distributors, business associates, and other stakeholders.

- Ensure confidentiality of sensitive business and management information.

6.

Sales

Director's Office Support

- Maintain organized records, documents, reports, presentations, and correspondence related to the Sales Director.

- Assist the Sales Director in preparing for business reviews, customer meetings, distributor meetings, and management presentations.

- Coordinate with Finance, HR, SCM, Production, Marketing, Dispatch, and other departments on matters related to sales requirements.

- Support the Sales Director in special projects and assignments.

7. Travel &

- Expense Coordination

- Coordinate domestic travel arrangements, accommodation, transportation, and meeting schedules.

- Maintain travel itineraries and provide necessary information to the Sales Director.

- Coordinate travel-related documentation and expense submissions as required.

8. Confidentiality &

- Professional Conduct

- Maintain strict confidentiality of sales figures, pricing, customer information, business strategies, management discussions, and other sensitive information.

- Handle confidential documents and communications with appropriate discretion.

- Demonstrate professionalism while interacting with senior management, employees, customers, and external stakeholders.

Key Skills &

- Competencies

- Excellent verbal and written communication skills.

- Strong coordination and follow-up skills.

- Excellent MS Excel, PowerPoint, and Word skills.

- Good analytical and reporting abilities.

- Strong organizational and time-management skills.

- Ability to manage multiple priorities simultaneously.

- Professional email drafting and correspondence skills.

- Good interpersonal and relationship-management skills.

- High level of confidentiality and discretion.

- Proactive approach with strong attention to detail.

- Ability to work under pressure and meet deadlines.

- Good understanding of sales processes and business operations.

📌 EA To the director - Sales (Ahmedabad)
🏢 Vasant Masala
📍 Ahmedabad