We are looking for a detail-oriented and proactive Documentation Executive to handle export documentation and coordination activities within the freight forwarding industry. The ideal candidate will be responsible for preparing, verifying, and managing shipment-related documents while ensuring compliance with international trade regulations and smooth cargo movement.

Responsibilities

● Verify documents received from client coordinators and resolve discrepancies.

● Prepare and update shipment jobs/files based on received documents.

● Ensure all required documents are received as per the checklist requirements.

● Update shipment details and flat files in ERP/TMS systems.

● Prepare and process export documents, including MBL, HBL, AWB, Commercial Invoice, Packing List, and Certificate of Origin.

● Coordinate with shipping lines, airlines, transporters, co-loaders, and overseas agents for shipment bookings and cargo movement.





● Coordinate with CHAs for customs clearance and Shipping Bill filing.

● Ensure compliance with EXIM regulations, DGFT guidelines, Incoterms 2020, and international shipping procedures.

● Communicate shipment updates, schedules, and documentation status with clients and internal teams.

● Generate invoices, manage cargo accruals, and maintain shipment records accurately.

Qualifications

● Minimum 1 year of experience in ocean export documentation(Freight Forwarding).

● Good understanding of Incoterms 2020, customs regulations, and international shipping procedures.

● Proficiency in MS Office, especially Excel, and logistics/ERP/TMS software.

● Excellent attention to detail and organisational skills.

● Solid communication and coordination abilities.

● Ability to work under pressure.

📌 Documentation Executive – Freight Forwarding (Bengaluru)
🏢 ENVI Global Tech Services
📍 Bengaluru