Job Title: Billing / Project Coordinator / Contract Manager

Qualification: B.E./B.Tech in Civil Engineering (mandatory)

MBA / PGDM or Post-Graduate in Construction Management is an added advantage

Experience: Minimum 8 years of experience in Contract / Billing / Project coordination roles with

Infrastructure / Government Contractors and having experience on site

Location: Head Office - Chembur, Mumbai

Key Responsibilities:

1. Contract Management

- Review and interpret contract clauses (EPC, Item-rate, HAM, DBFOT) from Government clients like NHAI, MoRTH, PWD, etc.
- Maintain a comprehensive contract repository with key obligations, deliverables, and timelines.
- Identify deviations, risks or ambiguities in contracts and coordinate clarifications or amendments with legal / management teams.
- Track compliance with contractual milestones, KPIs and LD clauses.

2. Billing & Documentation

- Prepare and verify Running Account (RA) bills, final bills and reconciliation statements as per work progress.
- Ensure all measurements, abstracts, and supporting documents (MBs, DPRs, etc.) are accurate.
- Coordinate with site teams for billing inputs, material reconciliation, and joint measurement records.
- Liaise with client engineers for timely verification and certification of bills.
- Ensure billing is aligned with BOQ items, variation orders, and contract rates.

3. Project

- Act as a central coordination point between project sites, HO, consultants and client representatives.
- Monitor project schedules, cost performance, and key deliverables.
- Follow up on approvals for drawings, GFCs, change requests, and site instructions.
- Organize review meetings, prepare MOMs, and track progress/action items.

4. Claims & Variations





- Prepare documentation for claims related to variations, time extensions, idle charges, escalation, etc.
- Support dispute resolution, arbitration, or negotiations by compiling relevant records.
- Assist in the submission of price escalation claims as per contract clauses (e.g., MoRTH escalation formulas).

5. Compliance & Reporting

- Ensure all contractual notices and correspondence are submitted within timelines.
- Maintain registers for contract amendments, VO approvals, payments, and deductions.
- Prepare MIS reports related to billing status, contract issues, and project financials.
- Track statutory compliances like GST, TDS, PF/ESIC and royalty-related matters in billing.

Key Skills:

- RA Bill Preparation & Certification
- Contractual Correspondence & Interpretation
- BOQ Management & Rate Analysis
- Client & Consultant Coordination
- Measurement Book (MB) Familiarity
- Claims & Variation Management
- MS Excel, MS Project / Primavera, AutoCAD (basic)
- Understanding of MoRTH, IRC, CPWD specifications

Preferred Experience:

- Exposure to large-scale NHAI, MoRTH, or PWD projects
- Understanding of government e-billing and portal-based submissions
- Experience in arbitration, dispute resolution, or contract closure

Kindly share your updated CV along with the following details:

Total Years of experience

Relevant Experience

Current CTC

Expected CTC

Current Location

Minimum Notice Period

Reason for break, if any, in work experience/ Reason for change:

Interested in Chembur job location:

This is a walk-in interview at Chembur. Will you be able to commute?

Thanks & Regards,

Saloni Sonawane

75061 93484

HR Executive [email protected] https://www.linkedin.com/in/sonawane-saloni-recruits/

📌 Contracts Manager (Mumbai)
🏢 Aarvi Encon
📍 Mumbai