Role & responsibilities

1. Purchase Order Execution & Follow-up

- Release Purchase Orders to approved suppliers as per instructions from Strategic Sourcing team
- Follow up with suppliers for:

- Order acknowledgement

- Delivery commitments

- Dispatch status

- Pending supplies
- Ensure timely receipt of materials as per production schedules

- Escalate delivery risks proactively

2. Production Material Coordination

- Coordinate daily with Production Planning and Stores teams
- Monitor material shortages and pending items
- Ensure no production stoppage due to material non-availability
- Track urgent and critical material requirements
- Support production prioritization activities

3. Supplier Coordination

- Maintain regular communication with approved suppliers
- Track supplier performance related to:

- Delivery adherence

- Responsiveness

- Documentation compliance
- Coordinate supplier dispatches and logistics
- Follow up for pending documents:

- Invoices
- E-way bills

- Test certificates

- GRNs

- Quality reports where applicable

4. ERP & Documentation Discipline

- Create and update purchase transactions in ERP/Odoo

- Maintain accurate procurement records
- Ensure timely system updates for:

- PO release

- Material receipts

- Delivery schedules

- Open orders

- Maintain documentation traceability

5. Inventory Coordination

- Support implementation of:
- Min-Max inventory systems

- Safety stock systems





- FIFO systems

- Supermarket inventory practices
- Coordinate with Stores team for stock monitoring
- Highlight low-stock and excess-stock situations

- Support inventory accuracy initiatives

Key Performance Indicators (KPIs)

- On-time material availability
- Supplier delivery adherence
- Open PO closure performance
- Production stoppages due to shortages
- ERP update discipline
- Pending material follow-up effectiveness
- Inventory coordination effectiveness
- Responsiveness to production requirements

Preferred candidate profile

Required Qualifications

Diploma / BE in Mechanical / Production / Industrial Engineering

Experience Required

- 26 years experience in manufacturing purchase/procurement coordination
- Experience in plastics, machining, sheet metal, tubular parts, automotive, or industrial manufacturing preferred
- ERP/Odoo experience will be added advantage

Required Skills

Technical Skills

- ERP handling
- Excel proficiency
- Material planning coordination
- Documentation management
- Understanding of manufacturing processes

The ideal candidate should:
- Be highly disciplined and execution-focused
- Have strong coordination and follow-up capability
- Be comfortable working in a rapid-paced factory environment
- Believe in systems, planning, and process adherence

Support lean manufacturing culture

Perks and benefits

Health insurance

📌 Buyer_ Production Procurement Coordination (Pune)
🏢 Istec Manufacturing
📍 Pune