Overview

We are looking for a responsible and detail-oriented Bookkeeper with 1–3 years of experience to support our daily accounting and financial record-keeping activities.

The ideal candidate should have hands-on experience with invoices, vendor bills, customer payments, bank reconciliations, expense tracking, and accounting software. This person will help keep our financial records accurate, organized, and up to date.

Key Responsibilities

Daily Bookkeeping

- Record daily financial transactions in the accounting system.
- Maintain accurate records of income, expenses, invoices, receipts, and payments.
- Categorize transactions under the correct accounts.
- Upload and organize supporting documents such as bills, receipts, purchase orders, and payment confirmations.
- Review records for missing, duplicate, or incorrect entries and report issues promptly.

Accounts Payable

- Receive, review, and enter vendor invoices into the accounting system.
- Track due dates and prepare payment details for approval.
- Maintain vendor records and resolve basic invoice or payment queries.
- Reconcile vendor statements and follow up on missing invoices or discrepancies.
- Support timely processing of vendor payments.

Accounts Receivable

- Prepare and send customer invoices based on approved information.
- Record customer payments and apply them to the correct invoices.
- Maintain customer account records and monitor outstanding balances.
- Follow up politely with customers regarding overdue payments, as directed by the manager.
- Assist in resolving simple billing and payment-related issues.

Reconciliation & Reporting

- Perform regular bank and credit-card reconciliations.
- Match accounting-system transactions with bank statements and payment records.
- Identify and report unreconciled, missing,



or unusual transactions.
- Assist with month-end closing activities.
- Prepare basic reports such as expense summaries, accounts payable aging, accounts receivable aging, and cash/bank summaries.
- Support the accounting team or external accountant with required documents and reports.

Payroll & Expense Support

- Collect timesheets, reimbursement requests, and expense receipts when needed.
- Help maintain payroll-related records and employee expense documentation.
- Review employee expense claims for complete supporting documents before submission for approval.
- Assist with preparing information required for payroll processing or tax filings.

Documentation & Process Support

- Maintain organized electronic and physical financial records.
- Follow company procedures for approvals, payments, expense claims, and document storage.
- Update bookkeeping trackers, checklists, and reports on time.
- Assist with improving templates, filing processes, and routine bookkeeping activities.
- Handle all financial and employee information confidentially.

Required Qualifications

- 1–3 years of experience in bookkeeping, accounting support, accounts payable, accounts receivable, or finance administration.
- Basic understanding of bookkeeping and accounting principles, including invoices, payments, expenses, debits, credits, and account reconciliation.
- Experience using accounting software such as QuickBooks, Xero,



Zoho Books, Sage, NetSuite, or a similar system.
- Good knowledge of Microsoft Excel or Google Sheets.
- Ability to work with numbers accurately and maintain attention to detail.
- Positive communication skills for coordinating with vendors, customers, and internal teams.
- Ability to manage routine tasks, meet deadlines, and follow approval processes.

Preferred Qualifications

- Bachelor’s degree, diploma, or certification in Accounting, Finance, Commerce, Business Administration, or a related field.
- Experience with QuickBooks Online, Xero, Zoho Books, or other cloud-based accounting software.
- Basic experience with bank reconciliation, invoicing, expense management, and customer/vendor follow-up.
- Knowledge of payroll support, sales tax, GST/VAT, or tax-document preparation is an advantage.
- QuickBooks, Xero, or bookkeeping certification is preferred but not mandatory.

Skills We’re Looking For

- Strong attention to detail and accuracy.
- Basic accounting and bookkeeping knowledge.
- Good Excel or Google Sheets skills.
- Strong organization and document-management skills.
- Ability to maintain confidentiality.
- Willingness to learn and take ownership of assigned tasks.
- Professional communication and follow-up skills.
- Ability to work independently on routine tasks and ask for support when needed.

What Success Looks Like

- Financial transactions are entered accurately and on time.
- Vendor bills, invoices, receipts, and payment records are properly organized.
- Bank and credit-card reconciliations are completed on schedule.
- Customer invoices and payment records are up to date.
- Bookkeeping records are ready for monthly review, reporting, and audit support.

📌 Bookkeeper (1–3 Years Experience) (India)
🏢 Klio Systems
📍 India