Purpose/Objective The Executive - Coordination facilitates communication between the Head Office, production planning, and internal departments, ensuring smooth material flow and alignment with production schedules.

This role tracks material status, resolves coordination issues, and maintains detailed records of all coordination activities.

The Executive supports production planning by providing real-time updates and participating in process improvement initiatives.

Key Responsibilities of Role

Cross-Functional Coordination - Coordinate between the Head Office (HO), production planning, and internal departments to ensure smooth communication and material flow.

- Manage the coordination of to-and-fro movements of materials, ensuring alignment with production schedules and departmental requirements. Follow-Up and Material Status Tracking - Conduct regular follow-ups with the HO and suppliers to track the status of material deliveries, addressing any delays or issues promptly.

- Maintain an updated log of all incoming and outgoing materials, ensuring accuracy in tracking and reporting. Production Support and Issue Resolution - Act as the point of contact for production-related material queries, facilitating swift resolution of any coordination issues that may impact production.

- Work closely with production planners to address any material shortages, schedule adjustments, or urgent needs. Documentation and Reporting - Maintain detailed records of all coordination activities, including material transfers, supplier communications, and follow-ups.

- Generate coordination reports for management,



highlighting key areas of concern, material status, and actions taken. Compliance and Ethical Standards - Ensure all coordination activities comply with company policies, ethical guidelines, and internal controls, maintaining integrity and transparency in all actions.

- Report any deviations or compliance issues to the appropriate authorities, supporting a culture of ethical behavior. Stakeholder Communication and Liaison - Maintain open communication with stakeholders, including suppliers, production teams, and logistics, to ensure alignment on material needs and production priorities.

- Participate in stakeholder meetings, providing updates on coordination status and highlighting potential risks. Performance Monitoring and Feedback - Track coordination performance against established KPIs, such as on-time delivery rates, communication effectiveness, and issue resolution times.

- Provide feedback to management on coordination challenges, suggesting improvements to enhance overall effectiveness. Process Improvement and Best Practices - Identify opportunities to streamline coordination processes, implementing best practices that enhance communication flow and material management.

- Participate in continuous improvement initiatives,



contributing to the development of more efficient coordination workflows. Support in Production Planning Activities - Assist production planning teams with data gathering, schedule updates, and system entries to support overall planning accuracy.

- Provide real-time updates to planners on material movements and status, facilitating proactive adjustments to production schedules. Training and Skill Enhancement - Engage in training programs to enhance coordination skills, knowledge of production processes, and understanding of material management systems.

- Mentor junior coordinators, sharing best practices in communication, issue resolution, and documentation. Key Stakeholders - Internal: - Lead - Production Planning (N&H;) - System Control Engineer (Production Planning N&H;) - Material Coverage Control Engineer (Production Planning N&H;) - Head - Production (N&H;) - Executive - MIS (N&H;) Key Stakeholders - External: - HO Logistics Teams - External Coordination Agencies

Technical Competencies Administrative Support-WTG,Documentation & Reporting-WTG,Production Data Analysis-WTG,Production Planning and Scheduling-WTG,Supply Chain Coordination-WTG

Qualifications and Experience

Educational Background - Bachelor’s degree in business administration or related field.

Work Experience - 3+ years of experience in coordination within a manufacturing or production workplace.

Industry Knowledge - Skills in stakeholder communication, material tracking, and coordination with various departments.

📌 Assistant Manager - Nacelle Assembly (Mundra)
🏢 Adani Group
📍 Mundra