Role & responsibilities

- Oversee daily administrative operations and ensure smooth functioning of the office.

- Manage office infrastructure, facilities, housekeeping, security, and maintenance activities.

- Coordinate with vendors for procurement, AMC renewals, office supplies, and service agreements.

- Monitor facility management activities and ensure compliance with company standards.

- Maintain administrative records, contracts, agreements, and documentation accurately.

- Handle office asset management, inventory control, and resource allocation.

- Coordinate travel arrangements, accommodation bookings, and employee logistics as required.

- Ensure timely renewal of licenses, permits, insurance policies, and statutory compliances related to administration.

- Support management in planning and executing office events, meetings, and employee engagement activities.

- Manage budgets related to administration and optimize operational costs.





- Liaise with internal departments and external stakeholders for administrative support.

- Ensure adherence to company policies, safety guidelines, and operational procedures.

- Prepare MIS reports and provide regular updates on administrative activities to management.

- Handle any other administrative responsibilities assigned by the management.

Preferred candidate profile

- Solid organizational and administrative skills

- Excellent communication and interpersonal abilities

- Time management and multitasking skills

- Vendor management and negotiation skills

- Documentation and record-keeping expertise

- Facility and office administration management

- Problem-solving and decision-making abilities

- Proficiency in MS Office (Excel, Word, PowerPoint)

📌 Assistant Administration Manager (Ahmedabad)
🏢 Ecubix Smart Solutions
📍 Ahmedabad