– Admin Executive / Front Office Executive

Position: Admin Executive / Front Office Executive

Department: Administration / HR & Admin

Location: Chennai

Experience: 1–3 Years

Employment Type: Full-Time

Job Summary

We are looking for a well-organized and presentable Admin Executive / Front Office Executive to manage front-office operations, administrative activities, visitor coordination, and day-to-day office support. The candidate should have good communication skills, a professional attitude, and the ability to coordinate with employees, clients, vendors, and management.

Key Responsibilities

Front Office Operations

- Manage the reception/front desk and handle incoming calls, emails, and visitors professionally.
- Welcome and coordinate with clients, candidates, vendors, and other visitors.
- Maintain visitor records and ensure proper visitor coordination.
- Handle incoming and outgoing courier and postal activities.
- Receive and distribute documents and communications to the concerned departments.
- Maintain a professional and organized reception area.

Administration

- Handle day-to-day office administrative activities.
- Coordinate with vendors for office supplies, stationery, housekeeping, maintenance, and other requirements.
- Maintain records of office assets, stationery, and administrative documents.
- Monitor office requirements and ensure timely availability of essential items.
- Coordinate with housekeeping, security, maintenance, and other support staff.
- Assist in arranging meetings, conference rooms, refreshments,



and other office requirements.
- Support management and HR with administrative coordination as required.

Employee & Internal Coordination

- Assist employees with general administrative requirements.
- Coordinate internal meetings and office activities.
- Support HR in employee documentation, onboarding arrangements, and other administrative activities when required.
- Maintain proper records and trackers related to administration.
- Follow up with concerned teams on pending administrative requirements.

Required Skills
- Good verbal and written communication skills.
- Qualified and presentable personality.
- Good coordination and interpersonal skills.
- Strong organizational and time-management skills.
- Basic knowledge of MS Office, especially Word and Excel.
- Ability to handle multiple administrative tasks efficiently.
- Ability to communicate with employees, clients, vendors, and visitors professionally.
- Good follow-up skills and attention to detail.

Qualification
- Any Graduate.
- Previous experience in Front Office, Administration, Reception, or HR & Admin will be preferred.

Preferred Candidate
- Immediate joiners are preferred.
- Candidates who are comfortable handling both front-office and administrative responsibilities.
- Should be proactive, responsible, and able to work independently.

Job Types: Full-time, Fresher Pay: ₹150,000.00 - ₹300,000.00 per year

Benefits

- Commuter assistance
- Food provided
- Leave encashment
- Provident Fund

Work Location: In person

📌 Administration Officer/Receptionist (Valasaravakkam)
🏢 SpaceDraft India
📍 Valasaravakkam