Role & responsibilities

1. Facility &
- Infrastructure Management

- Oversee administration of Corporate Office, Branches, and Regional Offices.

- Ensure smooth functioning of office infrastructure, utilities, furniture, equipment, and office premises.

- Manage office expansion, relocation, renovation, and branch setup activities.

- Ensure workplace readiness and business continuity across locations.

- Monitor AMC (Annual Maintenance Contracts) for office assets and equipment.

1. Branch &
- Current Office Setup

- Coordinate identification, leasing, fit-out, and operational readiness of new branches.

- Liaise with landlords, contractors, architects, and vendors for branch infrastructure requirements.

- Ensure branch setup within approved timelines and budgets.

- Maintain branch infrastructure standards as per company guidelines.

1. Vendor Management

- Identify, onboard, negotiate, and manage vendors for housekeeping, security, travel, courier, facility management, and office supplies.

- Review vendor performance through SLAs and periodic evaluations.

- Ensure timely contract renewal and vendor compliance.

- Drive cost optimization initiatives through effective negotiations.

1. Asset Management

- Maintain centralized records of furniture, IT assets, office equipment, and fixed assets.

- Ensure asset allocation, tracking, transfer, and disposal processes are followed.

- Conduct periodic asset verification and audits.

- Monitor asset utilization and lifecycle management.

1. Procurement &
- Cost Control

- Manage procurement of office supplies, stationery, furniture, consumables, and administrative requirements.

- Ensure procurement follows approved policies and budgets.

- Implement cost control measures and vendor rationalization initiatives.

- Track administrative expenses and prepare MIS reports.

1. Travel &
- Logistics Management

- Manage employee travel, accommodation, vehicle arrangements,



and logistics support.

- Ensure cost-effective travel planning and vendor coordination.

- Monitor travel expenses and adherence to company policies.

1. Security &
- Safety Management

- Ensure adequate security arrangements across all locations.

- Implement workplace safety measures and emergency response protocols.

- Coordinate fire safety audits and statutory inspections.

- Ensure compliance with building and safety regulations.

1. Administration Compliance

- Ensure statutory compliance related to office premises, licenses, agreements, signage, and local authority requirements.

- Maintain lease agreements, rent payments, and property-related documentation.

- Track renewals of licenses, permits, insurance policies, and service contracts.

- Support internal, statutory, and regulatory audits related to administration.

1. Employee Services &
- Workplace Experience

- Ensure effective housekeeping, cafeteria, transport, and employee support services.

- Address employee administration-related concerns and service requests.

- Drive workplace improvement initiatives to enhance employee experience.

- Support employee engagement events and corporate activities.

1. MIS &
- Reporting

- Prepare administration dashboards and cost reports.

- Monitor facility utilization, vendor performance, and budget adherence.

- Present periodic updates to management on administration performance metrics.

Preferred candidate profile

Qualifications

- Graduate in any discipline.

- MBA/PGDM preferred.

- Certification in Facility Management or Administration will be an added advantage.

Experience

- 8 to 12 years of experience in Administration, Facilities, and Infrastructure Management.

- Minimum 3 to 5 years in a leadership role.

- Prior experience in Housing Finance Companies (HFC), NBFCs, Banks, or Financial Services organizations preferred.

- Experience in managing multi-location branch administration.

📌 Administration Lead (Mumbai)
🏢 Svamaan
📍 Mumbai