Role & responsibilities

- Administration &
- Facility Management

Handle day-to-day office administration and coordinate for housekeeping, pantry, security, maintenance, and other facility-related requirements.

- Vendor Management Coordinate with vendors and service providers for housekeeping, security, maintenance, pantry, transportation, and other administrative services. Follow up for timely completion of work.

- Travel Desk Management Coordinate flight, hotel, cab, and local transportation bookings for employees, guests, and senior management as per company requirements.

- Stationery Management – Maintain stationery stock and inventory, coordinate procurement, issue stationery to employees/departments, and ensure timely replenishment.

- Event Management – Support planning and execution of employee engagement activities, meetings, celebrations, corporate events, and other administrative events.

- Procurement Support – Collect vendor quotations, prepare comparative statements, coordinate approvals, place orders, and follow up for timely delivery of materials/services.

- Invoice &

- Expense Coordination

– Collect and verify vendor invoices, prepare documents for approval, maintain expense records, and coordinate with Finance for payment processing.

- Finance Coordination – Follow up on invoice approvals, vendor payments, reconciliations, and resolution of billing-related queries.





- Asset &

- Inventory Management

– Maintain records of office assets, furniture, equipment, stationery, and other administrative inventory.

- Maintenance Coordination – Coordinate with vendors and internal teams for electrical, plumbing, civil, HVAC, housekeeping, and other office maintenance requirements.

- MIS &

- Documentation

– Maintain vendor records, purchase documents, travel records, invoices, asset registers, stationery records, contracts, and other administrative documentation.

- Employee &

- Visitor Support

– Coordinate visitor arrangements, meeting rooms, transportation, employee administrative requirements, and other day-to-day office support.

- Administrative Follow-up – Ensure timely closure of pending administrative activities and coordinate with concerned departments/vendors for smooth operations.

Preferred candidate profile

- Administration &
- Facility Management

- Vendor Coordination

- Travel Desk Management

- Stationery &

- Inventory Management

- Event Coordination

- Procurement Support

- Invoice &

- Expense Coordination

- Asset Management

- MIS &

- Documentation

- MS Excel &

- MS Office

- Positive communication and coordination skills

- Strong follow-up and organizational skills

- Ability to handle multiple administrative activities

📌 Administration Executive (Ahmedabad)
🏢 Grew Energy
📍 Ahmedabad