Key Responsibilities1.

Executive

Support to the Managing Director (MD)

- Manage and maintain the MD’s daily calendar, appointments, and meeting schedules.

- Coordinate executive travel arrangements, flight/hotel bookings, and local itineraries.

- Prepare and organize meeting agendas, slide presentations, memos, and documents on behalf of the MD.

- Handle confidential communications, emails, phone calls, and business inquiries with discretion.

- Take clear meeting minutes during executive/board meetings and track follow-up action items.

2.

Office

Management & General Administration

- Oversee daily office operations, keeping the workspace clean, organized, and skilled.

- Manage office supplies, stationeries, and pantry stock; place orders and liaise with vendors.

- Serve as the main front desk point of contact to greet visitors, answer main line calls, and handle incoming/outgoing mail/deliveries.

- Coordinate with building management, maintenance technicians, and external service providers for repairs or facility needs.

3. Staff & Departmental Support

- Provide general administrative and clerical support to staff members across teams (HR, Sales, Finance, Operations).

- Assist with document preparation, formatting, scanning, printing, and digital/physical filing.

- Perform data entry, maintain internal databases,



and keep operational spreadsheets updated.

- Support basic HR and Finance admin tasks, such as tracking staff attendance/leave, gathering expense receipts, processing invoices, or onboarding new hires.

- Help organize internal company events, team meetings, workshops, and celebrations.

Requirements & Qualifications

- Education: Bachelor’s Degree or Diploma in Business Administration, Management, or a related field (or equivalent practical experience).

- Experience: 1–3+ years of experience in an Administrative Executive, Office Administrator, or Personal/Executive Assistant role.

- Technical Skills:

- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace (Docs, Sheets, Slides, Gmail).

- Familiarity with online calendar tools and basic office management tools.

- Soft Skills:

- Exceptional written and verbal communication skills.

- High level of integrity and the ability to maintain strict confidentiality.

- Strong time-management, prioritization, and problem-solving skills.

- Friendly, professional, and service-oriented attitude when working with team members and external guests.

Pay: ₹15,000.00 - ₹20,000.00 per month

Benefits

- Leave encashment

- Paid sick time

- Paid time off

Work Location: In person

📌 Administration Assistant (Thiruvananthapuram)
🏢 KAUSIKA ENTERPRISES
📍 Thiruvananthapuram