Role & Responsibilities

- Provide day-to-day administrative support for business operations.

- Respond to client inquiries through email, phone calls, and messaging platforms in a professional and timely manner.

- Manage calendars, appointments, bookings, and schedules.

- Follow up with prospective and existing clients regarding inquiries, bookings, payments, and required documents.

- Prepare and send invoices, rental agreements, confirmations, and other administrative documents.

- Maintain accurate client, booking, and payment records.

- Update spreadsheets, trackers, calendars, and internal systems.

- Coordinate information between clients, management, vendors, and onsite staff when needed.

- Handle basic data entry, file organization, and other clerical duties.

- Follow established company procedures, communication templates, and policies.

- Identify situations that require management approval and escalate them appropriately.

- Assist management with additional administrative and operational tasks as needed.

Preferred Candidate Profile

- Previous experience as an Administrative Assistant, Executive Assistant, Virtual Assistant, Office Assistant, or in a similar administrative role is preferred.

- Strong written and spoken English with professional email and phone etiquette.





- Excellent organizational and time-management skills.

- Strong attention to detail and ability to maintain accurate records.

- Able to manage multiple conversations, deadlines, and tasks at the same time.

- Comfortable communicating directly with clients and providing professional customer service.

- Able to work independently in a remote workplace with minimal supervision.

- Good judgment and the ability to follow established procedures without making unauthorized decisions or promises to clients.

- Proficient with Microsoft Office and/or Google Workspace, including Excel or Google Sheets.

- Comfortable learning new booking platforms, CRM systems, invoicing software, and other online tools.

- Experience with scheduling, invoicing, document preparation, customer service, or back-office operations is an advantage.

- Bachelor's degree in Business Administration, Communications, Management, or a related field is preferred but not required.

Please note: This is not solely a data-entry position. The role involves regular client communication, scheduling, follow-ups, documentation, problem-solving, and ongoing administrative responsibilities.

📌 Administration Assistant (Chennai)
🏢 Barico Enterprises
📍 Chennai