1. General Administration

- Handle daily office administrative activities.
- Maintain office files, records, registers, and documents.
- Coordinate office requirements such as stationery, housekeeping, maintenance, and other supplies.
- Monitor office equipment and report maintenance requirements.

2. Documentation & Data Management

- Prepare, organize, scan, print, and maintain official documents.
- Maintain employee, vendor, project, and administrative records.
- Update data in Excel, Google Sheets, or company software.
- Ensure proper filing of documents in both physical and digital formats.

3. Staff Coordination

- Assist with attendance and leave records.
- Coordinate with site staff and office staff regarding administrative requirements.
- Support onboarding documentation and joining formalities for new employees.
- Assist management with routine staff-related administrative work.

4. Communication & Coordination

- Handle routine email and telephone communication.
- Coordinate with clients, vendors, service providers, and other external parties as required.
- Follow up on documents, quotations, invoices, deliveries, and other administrative matters.

5. Purchase & Vendor Coordination

- Obtain quotations from vendors when required.
- Coordinate purchase of office supplies and other administrative requirements.
- Maintain vendor details and purchase records.
- Follow up with vendors regarding deliveries and pending requirements.

6. Accounts & Expense Support

- Collect and organize bills, invoices, vouchers, and supporting documents.




- Coordinate with the Accounts team for submission of bills and expense records.
- Assist in maintaining petty cash and administrative expense records, as assigned.

7. Project & Site Support

- Provide administrative support to project and site teams.
- Assist in preparing letters, reports, certificates, and other project-related documents.
- Coordinate travel, accommodation, transportation, and other logistics for staff when required.

Required Qualifications
- Bachelor's degree or Diploma in Business Administration, Commerce, or a related field.
- 1–3 years of experience in administration or office coordination is preferred.
- Freshers with good communication and computer skills may also be considered.

Required Skills
- Good communication and coordination skills.
- Good knowledge of MS Word, MS Excel, and email communication.
- Solid documentation and filing skills.
- Ability to manage multiple tasks and meet deadlines.
- Attention to detail and accuracy.
- Basic knowledge of office administration and accounting documentation.
- Good follow-up and interpersonal skills.

Job Types: Full-time, Fresher, Walk-In Pay: ₹18,000.00 - ₹25,000.00 per month

Ability to commute/relocate

- Tambaram, Chennai, Tamil Nadu: Reliably commute or willing to relocate with an employer-provided relocation package (Preferred)

Education:
- Bachelor's (Required)

Language:
- Tamil, English, Hindi (Required)

License/Certification:
- Driving Licence (Required)

Location:
- Tambaram, Chennai, Tamil Nadu (Required)

Willingness to travel:
- 100% (Required)

Work Location: In person

📌 Administration Assistant (Tambaram)
🏢 NISVO MARINE SURVEYS
📍 Tambaram