We are looking for an experienced and responsible Factory Administration Manager to oversee the day-to-day administrative operations of the factory. The role will be responsible for ensuring smooth facility operations, workforce coordination, statutory compliance, security, housekeeping, transportation, vendor management, and overall administrative discipline within the factory premises.

Key Responsibilities

1. Factory Administration

- Manage the day-to-day administrative activities of the factory.
- Ensure smooth functioning of office and factory support services.
- Maintain proper records, documentation, and administrative reports.
- Coordinate with the Factory Head and other departments for administrative requirements.

2. Workforce & Attendance Management

- Monitor employee attendance, punctuality, leaves, and shift-related matters.
- Coordinate with HR regarding manpower requirements and employee-related issues.
- Ensure proper implementation of company policies and administrative procedures.
- Handle employee grievances and maintain discipline at the workplace.

3. Security & Safety Coordination

- Supervise security personnel and ensure proper access control.
- Monitor visitor management, entry/exit records, and material movement.
- Coordinate with the relevant teams for factory safety and emergency preparedness.
- Ensure compliance with internal safety and security procedures.

4. Facility Management

- Manage housekeeping, sanitation, canteen, drinking water, electricity, and other facility requirements.
- Ensure proper maintenance of factory premises and common areas.
- Coordinate for repairs, maintenance, and infrastructure-related requirements.

5. Vendor & Contractor Management

- Coordinate with housekeeping, security, transport, canteen, maintenance, and other service vendors.
- Monitor vendor performance and ensure timely delivery of services.




- Maintain vendor records and coordinate for bills and payments with the concerned departments.

6. Transport & Logistics Support

- Manage employee transportation, if applicable.
- Coordinate vehicle arrangements, drivers, fuel records, and vehicle maintenance.
- Ensure proper documentation and utilization of company vehicles.

7. Compliance & Documentation

- Maintain factory-related administrative records and registers.
- Coordinate with HR/Compliance teams for applicable statutory and labour-related requirements.
- Support inspections, audits, and documentation requirements.

8. Cost & Resource Management

- Monitor administrative expenses and control unnecessary costs.
- Ensure optimum utilization of administrative resources.
- Prepare and share periodic administrative reports with management.

Key Skills Required
- Solid administrative and organizational skills.
- Good knowledge of factory administration and facility management.
- Excellent communication and interpersonal skills.
- Vendor and contractor management skills.
- Ability to handle workforce-related issues.
- Problem-solving and decision-making abilities.
- Good knowledge of MS Office/Excel and administrative reporting.
- Ability to coordinate with multiple departments effectively.

Preferred Qualifications
- Graduate degree in any discipline.
- MBA/PG Diploma in HR, Administration, or related field will be an advantage.
- 5–10 years of relevant experience in factory/manufacturing administration.

Key Performance Indicators (KPIs)
- Smooth day-to-day factory administration.
- Attendance and workforce discipline.
- Facility and housekeeping standards.
- Security and access control.
- Vendor performance and cost control.
- Timely completion of administrative requirements.
- Compliance with company policies and applicable requirements.
- Employee satisfaction with administrative services.

Pay: ₹400,000.00 - ₹600,000.00 per year

Work Location: In person

📌 Admin Manager (Jalandhar)
🏢 Pukhraj Healthcare
📍 Jalandhar