Position : Admin Assistant

Program : Titan Kanya Girls Education Program, Tiruvannamalai

Location : Titan Kanya Girls Education Program Office, Tiruvannamalai

Reports to : Operationally to: Program Manager / Technically to: Finance & HR Team

Coordinates with: Program Team, Finance & Accounts, HR and Head Office

Job Purpose To provide effective day-to-day administrative and logistical support to the Titan Kanya Girls Education Program, ensuring smooth office functioning, timely coordination of travel and program activities, proper maintenance of records and supplies, and timely completion of routine administrative requirements.

Key Roles & Responsibilities

1. Office Administration

- Support the day-to-day administrative functioning of the project office.
- Maintain office files, registers, records and other administrative documents.
- Monitor stationery, office supplies and other routine requirements.
- Support arrangements related to office maintenance, housekeeping and utilities.
- Maintain records of office equipment and assets.

2. Travel & Logistics Support

- Coordinate travel and accommodation arrangements for staff and visitors as instructed.
- Support preparation and submission of travel-related documents.
- Assist in arranging transportation, venues, refreshments and other logistics for meetings, trainings and events.
- Coordinate logistics for field visits and program activities.

3. Procurement Support

- Collect quotations and other documents as required for procurement.
- Prepare and maintain procurement-related documentation.
- Coordinate with vendors regarding quotations, delivery and service requirements.
- Follow up on approved procurement and ensure timely delivery of materials.
- Coordinate with the Accountant for submission of bills and supporting documents.

4. Program & Event Support

- Provide administrative and logistical support for trainings, workshops, meetings and program events.
- Arrange training materials, stationery, refreshments, venue and other requirements.




- Support movement and distribution of program materials to field locations.
- Maintain relevant records and documents relating to program events.

5. Inventory & Asset Support

- Maintain updated records of office and program materials.
- Support periodic physical verification of assets and inventory.
- Record receipt, issue, movement and transfer of materials/assets.
- Report shortages, damages or other issues to the reporting manager.

6. Documentation & Filing

- Maintain systematic physical and electronic administrative records.
- Ensure documents are filed and readily available when required.
- Support preparation and compilation of administrative documents and reports.
- Maintain confidentiality of organizational and staff-related information.

7. Coordination & Follow-up

- Coordinate with project staff on routine administrative requirements.
- Follow up on pending administrative requests and provide status updates.
- Coordinate with Head Office and other internal teams for administrative matters.
- Escalate issues requiring approval or management intervention to the Program Manager.

Qualification & Experience

- Graduate in any discipline; qualification in Administration, Commerce or Management will be an advantage.
- 2–4 years of relevant experience in office administration, project administration or NGO/CSR programs.
- Basic proficiency in MS Office/Google Workspace.
- Good documentation, communication and coordination skills.
- Ability to manage multiple routine tasks and follow timelines.
- Experience in the development/NGO/CSR sector would be an advantage.

Key Deliverables

- Smooth day-to-day administrative support to the project office.
- Timely travel and logistics arrangements.
- Proper maintenance of administrative records and inventory.
- Timely support for trainings, meetings and field activities.
- Complete procurement and administrative documentation.

Timely follow-up and closure of routine administrative requi

Job Type: Full time

Pay: ₹22,000.00 - ₹30,000.00 per month

Benefits

- Cell phone reimbursement
- Health insurance
- Internet reimbursement
- Provident Fund

Work Location: In person

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