Responsible for the end-to-end management of financial documentation, vendor payments, logistics coordination, and inventory tracking. The role requires high attention to detail in "checking" and "filling" processes, ensuring all financial entries align with physical movements of goods.
Key Responsibilities
1. Accounts Payable & Documentation
- Voucher Management: Handle GRN (Goods Received Note), Purchase Vouchers, and subsequent payments.
- Expense Booking: Record and process company expenses and payments
- Note Management: Issuance and tracking of Debit and Credit Notes.
- Petty Cash: Maintain the petty cash book, including entry, checking, and filing.
- Bill Booking: Manage Transport Bill booking, including LR (Lorry Receipt) checking and payment follow-ups.
2. Logistics & Statutory Compliance
- Sales Documentation: Oversee Sales Shipments, including the generation of Invoices and E-way Bills.
- Taxation Support: Checking of GST at Portal & Make Payment Accordingly.
3. Inventory & Operations
- Material Tracking: Manage Material Transfers to Branches and Direct Job Receipts for the Production department (including Grade Upgrades).
- Stock Audit: Perform regular Stock Checking to ensure physical inventory matches digital records.
- Data Maintenance: Update Bill details and calculation sheets on Google Drive; maintain the Excel sheet.
4. Communication & Reporting
- Provisioning: Provisions for Expenses
- Customer Service: Send Dispatch details via email to customers.
- Tasks: Manage Receipt processing.
- Labor Management: Oversee checking and processing of labour payments of Branches.