Accounts Manager – Accounts & Export Documentation

Company: Greenline Cocopeat

Location: Tiruppur District, Tamil Nadu

Industry: Cocopeat / Coir Products Manufacturing & Export

Position: Accounts Manager – Accounts & Export Documentation

Employment Type: Full-Time

Experience: 5–10 years

Education: B.Com / M.Com / CA Inter / equivalent qualification preferred

About Greenline Cocopeat

Greenline Cocopeat is a manufacturer and exporter of cocopeat and coir-based growing media products, serving customers in India and international markets.

We are looking for an experienced and responsible Accounts Manager who will manage the company's day-to-day accounting operations while also taking ownership of export documentation, export-related coordination, and banking documentation.

The ideal candidate should be capable of independently handling accounts and export documentation and should have practical experience in a manufacturing and export-oriented company.

Key Responsibilities1. Accounting & Finance

- Handle day-to-day accounting activities of the company.
- Maintain accurate books of accounts and accounting records.
- Handle purchase, sales, expenses, receipts, payments, journal entries, and ledger accounts.
- Manage accounts payable and accounts receivable.
- Prepare and monitor customer and supplier outstanding statements.
- Perform bank reconciliation and maintain proper bank records.
- Monitor cash flow, payments, collections, and working capital requirements.
- Prepare monthly financial statements and management reports.
- Coordinate with management, auditors, banks, suppliers, and customers on financial matters.
- Ensure proper filing and maintenance of accounting documents and supporting records.

1. GST & Statutory Compliance

- Handle day-to-day GST-related accounting and documentation.
- Coordinate with external consultants/CA for GST returns and statutory filings.
- Ensure proper documentation for input tax credit, sales, purchases, and exports.
- Maintain records required for GST audits and assessments.
- Assist in TDS, income tax, and other statutory compliance requirements.
- Ensure timely submission of required information to consultants and statutory authorities.

1. Export Documentation

The candidate will be responsible for preparing, checking, and coordinating all documentation required for export shipments.

Responsibilities include

- Prepare and coordinate export documentation for international shipments.
- Prepare Commercial Invoices, Packing Lists, Shipping Instructions, Certificates, and other export documents.
- Coordinate with freight forwarders, CHA/customs brokers, shipping lines, transporters, and banks.
- Verify shipping and export documents before submission.
- Ensure accuracy of container numbers, seal numbers, quantities, weights,



product descriptions, HS codes, FOB/CIF values, consignee details, and shipping details.
- Coordinate documentation for Bill of Lading / Sea Waybill.
- Coordinate with relevant agencies for Certificates of Origin, Phytosanitary Certificates, fumigation certificates, and other certificates wherever applicable.
- Maintain complete records of all export shipments.
- Track shipment documentation from order confirmation through shipment and receipt of payment.

1. Export Banking & Payment Follow-up

- Handle export-related banking documentation and coordination.
- Coordinate with banks regarding export payments and documentation.
- Monitor advance payments, balance payments, and outstanding export receivables.
- Track Letter of Credit (LC), CAD, TT, advance payment, and other payment terms where applicable.
- Follow up on outstanding export payments.
- Maintain proper records of export invoices and corresponding bank receipts.
- Coordinate with the bank and management regarding export realization and related documentation.

1. Export Compliance

- Maintain proper records related to export transactions.
- Ensure export invoices and documentation comply with applicable regulations and customer requirements.
- Coordinate with consultants and relevant authorities whenever required.
- Maintain records relating to IEC, GST, LUT, export incentives/refunds, and other applicable registrations or documentation.
- Ensure that documentation is complete and submitted within required timelines.

1. Customer & Supplier Accounts

- Maintain customer-wise outstanding statements.
- Follow up with customers for pending payments.
- Verify supplier invoices and supporting documents before payment.
- Reconcile customer and supplier accounts regularly.
- Resolve discrepancies in invoices, payments, debit notes, credit notes, and statements.

1. MIS & Management Reporting

Prepare regular reports for management, including:
- Receivables and payables
- Customer outstanding
- Supplier outstanding
- Export sales
- Shipment-wise sales and realization
- Bank balances
- Cash flow
- Monthly sales and expenses
- GST and statutory liabilities
- Export payment status
- Profitability and other management reports as required

1. Audit & Documentation

- Coordinate with statutory auditors, internal auditors, GST consultants, and other professional advisors.
- Prepare documents and information required for audits.




- Maintain organized physical and digital records.
- Ensure accounting and export documentation is readily available for customer, bank, statutory, and certification audits.

Candidate RequirementsEducational Qualification
- B.Com / M.Com preferred.
- CA Inter / CMA Inter or equivalent qualification will be an advantage.
- Candidates with strong relevant practical experience may also be considered.

Experience
- 5–10 years of relevant experience in accounts and finance.
- Previous experience in an export-oriented manufacturing company is strongly preferred.
- Experience handling export documentation is essential.
- Experience with cocopeat, coir, agriculture products, manufacturing, or similar export industries will be an advantage.

Technical Skills The candidate should have good working knowledge of:
- Tally / Tally Prime
- MS Excel
- GST
- TDS
- Bank reconciliation
- Accounts payable & receivable
- Export invoicing
- Export documentation
- Shipping documentation
- Basic knowledge of customs and export procedures
- Internet banking and banking documentation

Experience with ERP/accounting software will be an advantage.

Personal Attributes

We are looking for someone who is:
- Accurate and detail-oriented
- Highly organized
- Responsible and trustworthy
- Good with numbers and documentation
- Proactive in following up on payments and documentation
- Able to work independently
- Comfortable coordinating with banks, customers, freight forwarders, CHA/customs brokers, auditors, and government agencies
- Capable of meeting strict shipment and documentation deadlines
- Positive at maintaining confidentiality of financial information
- A good communicator with strong follow-up skills

Key Performance Areas The successful candidate will be responsible for:
- Accuracy and timely completion of accounting
- Timely customer collections and payment follow-up
- Proper maintenance of accounts
- Timely GST and statutory compliance coordination
- Accurate and timely export documentation
- Smooth processing of export shipments
- Timely realization and reconciliation of export payments
- Proper maintenance of financial and export records
- Audit readiness and documentation control

Salary & Advantages Salary: Competitive and commensurate with experience and capability.

Candidates with strong experience in accounts + export documentation in a manufacturing/export company will be given preference.

How to Apply

Interested candidates should send their CV along with current salary, expected salary, notice period, and relevant export/accounts experience to:

Greenline Cocopeat

Email: [email protected]

Contact: (phone hidden)

Pay: ₹30,000.00 - ₹35,000.00 per month

Benefits

- Cell phone reimbursement

Work Location: In person

📌 Accounts Manager (Udumalaipettai)
🏢 Greenline Cocopeat
📍 Udumalaipettai