ACCOUNTS AND SALES ADMIN

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Ruby Vision Global Solutions is an Australian-based company providing next generation cloud-based software solutions to manufacturers of flavour, fragrance, cosmetics, food, beverage, and other formula-based industries.

Stringent, and changing regulatory requirements of these industries is one of many drivers for implementation of Ruby’s powerful and fully integrated solutions. The solutions incorporate Product Lifecycle Management, Product Development, Regulatory compliance management, CRM, Project & sampling Management, Manufacturing, MRP and Inventory management. When integrated with popular accounting packages such as Quickbooks, Zoho and Xero, Ruby provides an end-to-end solution for effective management of growing B2B companies.

Our global client base is supported out of India, and our dynamic, Bangalore-based team is growing to meet market demands.

The Role

The Accounts and Sales Admin role is a key support function of the business.

The accounting platform that you would be working on would be Zoho / Quickbooks.

The role has a broad scope, providing excellent opportunities for experience, exposure and growth for the right candidate.

Our sales are typically low volume, high value, and every successful sale deployment generates annual licence fees, so careful, customised handling of each lead is critical.

Currently we are getting less than 5 enquiries per week, hence the broad scope of the role at this stage, which would become more specialised as the company grows.

Responsible for:

A) Pre-sales activities





- Email replies to initial product enquiries or product trial registrations
- Entry of details into lead system, and escalation of enquiries to BDM's for follow up.
- Co-ordinating online meetings for Demonstration of the software to customers across different time zones
- Preparing & sending quotes and handling first level responses to billing related queries
- Sending Licence Agreement for signatures & filing
- Preparing & sending proforma invoices / Tax invoices in appropriate currency

B) Post-Sales activities

- Payment tracking, follow up & accounting
- Updating support team on customer payments to trigger the commencement of implementation or the renewal of licence files / AMC.
- Handling the annual licence fee billing
- Assist in customer feedback collection & reporting

C) Other Accounts Administration:

- Expense payments - co-ordinate the approvals & payments of miscellaneous business expenses (excluding payroll).
- Coordination with external accountants to ensure expenses are accounted and GST and Income tax compliances are met
- Monitor bank account and alert when funds are required

D) Marketing & Lead Generation Activities

- Assist in the creation of marketing materials (both print & online)




- Assist with Marketing activities to generate leads (experience in using email marketing services such as mailchimp advantageous)
- Assist in monitoring the success of Marketing activities

Desired Candidate profile:

Commerce / Business Graduate with a Marketing major, or graduation in any stream with an MBA

Excellent written and verbal communication is required to deal with leads from across the globe

High level of computer literacy (e.g. should be proficient with word processing, spreadsheets, ppt, email etc, and be keen and quick to learn new applications)

Logical & lateral thinker as they have to be able to understand the correct response to different customer types, and not depend on a fixed process.

Experience in accounts with ZohoBook (or similar) is favourable but not essential

Experience with creation or editing of videos or professional social media posts would be favourably regarded but not essential

At Ruby Vision, we offer our employees:

· Exciting and varied challenges working with customers across the globe.

· Great career opportunities with possibilities for personal development within a dynamic and innovative team

· Opportunity to a make major contribution towards building this product company into a world leader.

· A work environment that offers flexibility and rewards excellence.

· Competitive compensation and benefits.

To know more please visit www.rubyvision.tech

If you would like to explore this opportunity forward please mail your updated CV to [email protected]

📌 Accounts and Sales Admin (Bengaluru)
🏢 Ruby Vision Global Solutions
📍 Bengaluru