Position: Assistant Admin

Industry: Automobile / Automotive

Experience: 10 Years

Location: Kotturpuram, Chennai

Department: Administration

Reporting To: Admin Manager / Head – Administration

Job Summary

We are looking for an experienced and highly organized Assistant Admin professional with 10 years of experience, preferably from the automobile/automotive or manufacturing industry.

The candidate will be responsible for managing day-to-day administrative activities, vendor coordination, travel arrangements, and administrative operations across 2–3 locations/cities. The ideal candidate should be capable of working independently in a fast-paced, high-pressure workplace while ensuring smooth and timely execution of administrative requirements.

Key Responsibilities1. Vendor Management

- Identify, coordinate, and manage various administrative vendors and service providers.
- Handle vendor onboarding, quotations, negotiations, purchase/service orders, and billing coordination.
- Monitor vendor performance and ensure timely delivery of services.
- Maintain healthy and professional relationships with vendors.
- Coordinate with Finance/Accounts for invoice processing and payment follow-ups.
- Ensure vendors comply with company policies and statutory requirements.

2. Travel & Ticket Booking
- Manage domestic flight ticket bookings for employees and management.
- Coordinate bus and train ticket bookings based on business requirements.
- Arrange travel itineraries, cancellations, rescheduling, and refunds.
- Coordinate with travel agencies and service providers for urgent travel requirements.
- Maintain proper records of travel bookings and related expenses.

3. Multi-Location Administration
- Handle administrative activities for 2–3 locations/cities.
- Coordinate with local administration teams and ensure consistency in administrative processes.
- Manage inter-location administrative requirements and resolve issues promptly.




- Periodically visit/coordinate with different locations as required.
- Ensure smooth functioning of office/facility-related activities across locations.

4. General Administration
- Manage day-to-day office administration and facility-related activities.
- Coordinate housekeeping, security, transportation, maintenance, pantry, courier, and other facility services.
- Maintain administrative records, documents, contracts, and reports.
- Support management and employees with administrative requirements.
- Assist in organizing meetings, events, conferences, and company functions.
- Monitor administrative expenses and support cost-control initiatives.

5. High-Pressure & Urgent Requirements
- Ability to work effectively in a high-stress and fast-paced environment.
- Handle multiple administrative requirements simultaneously and prioritize tasks effectively.
- Be available to manage urgent travel, vendor, facility, and management requirements when necessary.
- Demonstrate strong problem-solving and decision-making skills.
- Maintain composure and professionalism during critical situations.

Required Skills & Competencies
- 10 years of relevant experience in Administration.
- Experience in automobile, automotive, manufacturing, or similar industries will be preferred.
- Proven experience in vendor management and coordination.
- Hands-on experience in flight, bus, and train ticket bookings.
- Experience managing administration for multiple locations/cities.
- Strong negotiation and vendor management skills.
- Excellent communication and interpersonal skills.
- Strong organizational and time-management skills.
- Ability to multitask and prioritize work effectively.
- Good problem-solving and coordination skills.
- Proficiency in MS Office / Excel / email communication.
- Ability to work independently with minimal supervision.
- Strong follow-up skills and attention to detail.
- Willingness to travel between locations as required.

Pay: ₹35,000.00 - ₹40,000.00 per month

Benefits

- Provident Fund

Work Location: In person

📌 Assistant Manager Admin (Chennai)
🏢 Automin Car Services
📍 Chennai