Job Summary

The Director Secretary is responsible for providing high-level administrative and secretarial support to the Director. The role requires excellent organizational, communication, and time-management skills to ensure the productive functioning of the Director’s office while maintaining confidentiality and professionalism.

Key Responsibilities
Manage the Director’s calendar, appointments, meetings, and travel arrangements.
Screen and prioritize calls, emails, and correspondence.
Prepare meeting agendas, presentations, reports, and Minutes of Meetings (MoM).
Coordinate internal and external meetings, conferences, and business events.
Draft letters, emails, official documents, and presentations.
Maintain confidential records, files, and documentation.
Follow up with department heads on action items and project updates.
Coordinate with clients, vendors, government authorities, and business associates as required.
Organize travel itineraries, accommodation,



and expense reports.
Maintain office records, contracts, and key documents.
Handle incoming visitors and ensure professional reception.
Assist in preparing reports, MIS, and business presentations.
Support the Director in day-to-day administrative activities.
Ensure timely communication and coordination across departments.

Required Skills
Excellent verbal and written communication skills.
Strong organizational and multitasking abilities.
High level of integrity and confidentiality.
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
Solid drafting and documentation skills.
Ability to work under pressure and meet deadlines.
Professional etiquette and interpersonal skills.
Excellent follow-up and coordination skills.

Work Location: In person

📌 Secretary/receptionist Mumbai
🏢 Gabrielle Infra Speciality Private
📍 Mumbai