JOB DESCRIPTION – DISPATCH CLERK

Designation: Dispatch Clerk

Department: Dispatch

Educational Qualification: BBA, BCom or Dispatch / Warehouse operations.

Location: Ponneri

Experience: 2-5 Years

Contact Mail Id: [email protected]

Contact Nos: 98413 32966 & 85250 00911

Salary: Rs.20,000/- to Rs.25,000/-

Job Purpose

To efficiently coordinate and maintain all dispatch-related activities, ensuring materials, documents, and goods are properly checked, documented, packed, and dispatched to the correct destination within the required timelines.

Key Responsibilities

- Dispatch Operations
- Prepare and process daily dispatches as per approved instructions.
- Verify materials against delivery challans, invoices, purchase orders, and dispatch documents.
- Coordinate with stores, production, purchase, accounts, and logistics teams for timely dispatch.
- Ensure the correct quantity and material are dispatched to the respective customer/site.
- Documentation
- Prepare delivery challans, dispatch notes, invoices, packing lists, and other required documents.
- Maintain proper records of all incoming and outgoing materials.
- Ensure dispatch documents are complete and properly authorized before dispatch.
- Maintain both physical and electronic dispatch records.
- Vehicle & Transport Coordination
- Coordinate with transporters and drivers for vehicle arrangements.
- Verify vehicle details and loading requirements before dispatch.
- Record vehicle number, driver details, dispatch time,



destination, and material details.
- Follow up with transporters regarding delivery status.
- Material Verification & Loading
- Coordinate with the Stores/Production team for material availability.
- Check material quantity and identification before loading.
- Ensure materials are properly packed and safely loaded.
- Report any shortage, damage, or mismatch immediately to the concerned supervisor.
- System & Excel Updates
- Update daily dispatch details in Excel or ERP/software.
- Maintain dispatch registers and tracking sheets.
- Prepare daily/weekly dispatch reports as required by management.
- Track pending and completed dispatches.
- Coordination & Follow-up
- Coordinate with customers/sites regarding delivery requirements.
- Follow up on pending deliveries and proof of delivery (POD).
- Communicate any dispatch delays or issues to the concerned department.
- Maintain proper communication with internal and external stakeholders.
- Compliance & Safety
- Ensure dispatches are carried out according to company procedures.
- Follow safety requirements during loading and unloading activities.
- Ensure necessary transport and statutory documents are available with the shipment.

Required Skills

- Good knowledge of dispatch and logistics procedures.
- Basic knowledge of MS Excel and MS Office.

Pay: ₹20,000.00 - ₹25,000.00 per month

Advantages:

- Flexible schedule

Work Location: In person

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