1. Job Purpose

To manage the complete purchase process, identify and coordinate with suppliers, obtain competitive quotations, ensure timely availability of materials, and maintain good supplier relationships while controlling purchase costs and quality.

2. Key Responsibilities:

Purchase Activities

- Receive and review material purchase requirements from Production, Stores, Maintenance, and other departments.
- Identify suitable suppliers for raw materials, components, consumables, tools, and other requirements.
- Obtain quotations from multiple suppliers and compare price, quality, delivery time, payment terms, and other commercial conditions.
- Negotiate prices and commercial terms with suppliers.
- Prepare and issue Purchase Orders (PO) after obtaining necessary approvals.
- Follow up on pending purchase orders and ensure materials are delivered as per schedule.
- Coordinate with Stores and Production regarding material requirements and shortages.
- Maintain proper purchase records, quotations, POs, and supplier documents.
- Monitor purchase costs and identify opportunities for cost reduction.

B. Supplier Handling

- Develop and maintain good working relationships with existing suppliers.
- Identify and develop new suppliers when required.
- Communicate purchase requirements, specifications, delivery schedules, and quality expectations clearly to suppliers.




- Regularly follow up with suppliers regarding order status and delivery commitments.
- Handle supplier-related issues such as delayed delivery, shortage, wrong material, damage, and quality problems.
- Coordinate with Quality and Stores teams for supplier material inspection and rejection issues.
- Support supplier evaluation based on quality, cost, delivery, service, and responsiveness.
- Maintain an updated supplier database with contact details, products, prices, and performance records.

C. Coordination & Documentation

- Coordinate with Accounts regarding supplier invoices, payment status, and purchase documentation.
- Coordinate with Quality, Stores, Production, Maintenance, and Management for purchase-related requirements.
- Ensure proper documentation for all purchases.
- Maintain records of pending POs, material deliveries, supplier quotations, and supplier performance.
- Prepare periodic purchase and supplier status reports for management.

3. Required Skills

- Good negotiation and communication skills.
- Strong supplier follow-up and relationship-management skills.
- Basic knowledge of manufacturing materials, components, and consumables.
- Valuable knowledge of MS Excel and MS Office.
- Ability to compare quotations and analyze costs.
- Good documentation and record-maintenance skills.
- Ability to handle multiple purchase requirements simultaneously.

Work Location: In person

📌 Purchase and Supplier Handling Executive (India)
🏢 HALGONA RADIATORS
📍 India