Job Summary

We are looking for an experienced and organized Admin cum Project Coordinator for our architectural and interior design firm. The candidate will be responsible for handling office administration, coordinating ongoing projects, supporting site execution activities, maintaining project documentation, and ensuring smooth communication between clients, vendors, designers, and site teams.

Minimum 1 year of relevant experience is required. Candidates meeting this criterion only need to apply.

Freshers are not eligible to apply.

Key Responsibilities

- Administrative Responsibilities
- Manage day-to-day office administration activities.
- Maintain office files, project records, invoices, quotations, and agreements.
- Coordinate meetings, appointments, and follow-ups with clients and vendors.
- Handle correspondence through emails, calls, and official letters.
- Maintain attendance, leave records, and office supplies.
- Support management in preparing reports and documentation.
- Act as the primary point of contact for clients, architects, interior designers, site supervisors, vendors, and clients throughout the project period.
- Handle customer inquiries, complaints, feedback, and service requests professionally.

Project Coordination Responsibilities

- Act as the primary point of contact for clients, architects, interior designers, site supervisors, vendors, and clients throughout the project period.
- Coordinate with architects, interior designers, site supervisors, vendors, and clients regarding project updates.




- Track project schedules, material deliveries, work progress, and deadlines.
- Follow up with suppliers and contractors for timely completion of works.
- Prepare project status reports and update management regularly.
- Assist in preparing BOQ, quotations, work orders, and project-related documents.
- Maintain proper documentation for drawings, approvals, and site communications.
- Coordinate site visits and ensure smooth communication between office and site teams.
- Monitor pending tasks and ensure timely execution of projects.
- Build long-term relationships with customers for repeat business and referrals.

Required Skills

- Good communication and coordination skills.
- Strong organizational and multitasking abilities.
- Knowledge of MS Office, Excel, Word, and email correspondence.
- Ability to maintain project documentation systematically.
- Basic understanding of architectural/interior project workflow is preferred.
- Ability to work under deadlines and handle multiple projects simultaneously.

Preferred Qualifications

B.Com/BBA or Diploma in Interior Design, Architecture, Civil Engineering, or related field.

1–2 years of experience in administration or project coordination, preferably in an architectural/interior firm.

Additional Requirements

Experience in vendor coordination and client handling will be an added advantage.

Work Location: In person

Pay: ₹18,000.00 - ₹23,000.00 per month

Perks:

- Cell phone reimbursement

Work Location: In person

📌 ADMIN CUM PROJECT CO-ORDINATOR (India)
🏢 Outline Architects
📍 India