The Accounts Receivable & Payable Executive will be primarily responsible for managing customer billing, collections, and reconciliation processes to ensure accurate and timely recording of receivables. The role involves close coordination with internal departments, customers, and vendors to maintain smooth cash flow operations. While the position covers both receivables and payables, the primary focus will be on Accounts Receivable and Reconciliation.
Job Role and responsibilities:
Job responsibilities include, but are not limited to, the following:
Accounts Receivable (Primary Focus)
- Generate and process customer invoices in line with agreed billing schedules and terms.
- Monitor and manage customer accounts to ensure timely collection of payments.
- Perform regular customer account reconciliations to resolve discrepancies between company and client ledgers.
- Track outstanding balances, identify overdue accounts, and follow up proactively with clients for payment status.
- Record receipts accurately in ERP/Accounting systems (e.g., SAP, Oracle, Tally, or NetSuite). Work closely with the Sales, Operations, and Credit Control teams to resolve billing disputes or unallocated payments.
- Prepare and maintain the Accounts Receivable aging report and present periodic collection summaries.
- Support month-end and year-end closing processes by ensuring all receivable transactions are updated and reconciled. Reconciliation (Core Function)
- Perform bank reconciliations, customer ledger reconciliations,
and inter-company reconciliations on a regular basis.
- Investigate and resolve discrepancies in AR/AP accounts promptly.
- Ensure all entries are properly supported with documentation and comply with accounting standards.
- Maintain a clean and accurate reconciliation tracker for audit and reporting purposes. Assist in process improvement initiatives for automation and efficiency in reconciliation activities. Accounts Payable (Secondary Focus)
- Process vendor invoices and ensure accurate recording in the accounting system. Perform vendor reconciliations and resolve mismatches or pending balances. Coordinate with procurement and operations for timely invoice approvals and payment processing. Support payment runs and ensure compliance with company policies and timelines.
- Skills & Qualifications : Bachelor’s degree in Commerce / Finance / Accounting.
2–4 years of experience in Accounts Receivable / Reconciliation roles.
Exposure to both AR & AP cycles, with emphasis on reconciliation and collection management
Strong knowledge of accounting principles and reconciliation processes. Hands-on experience with ERP/accounting software (SAP, Oracle, Tally, or similar).
Excellent analytical and problem-solving skills with attention to detail. Positive communication and stakeholder management skills.
Ability to work independently and meet tight deadlines.