Job Title

Staff Accountant – Accounts Payable & Accounts Receivable

Department

Finance & Accounting – Portfolio Operations

Reports To: Portfolio Accounting Manager / Portfolio Operations Lead

Job Summary

We are seeking a detail-oriented and analytical Staff Accountant to support day-to-day accounting operations across our hospitality portfolio, with primary responsibility for Accounts Payable, Accounts Receivable, reconciliations, general ledger accounting, and month-end close. The role will work closely with our portfolio accounting and finance teams to maintain accurate financial records, reconcile property-level activity, support financial reporting, and identify accounting exceptions. As the employee develops, the position will also provide exposure to hotel financial analysis, budgeting, variance analysis, cash-flow reporting, and portfolio performance analysis.

Key Responsibilities

Accounts Payable (AP)

- Process vendor invoices accurately and in a timely manner.
- Verify invoices against purchase orders, contracts, and supporting documentation.
- Prepare vendor payment batches and supporting documentation and process payments in accordance with the Company's approval and dual-control procedures.
- Reconcile vendor statements and resolve invoice discrepancies.
- Maintain vendor master records and ensure compliance with company policies.
- Monitor payment due dates to avoid late fees and maintain positive vendor relationships.
- Assist with month-end AP closing activities and accruals.

Accounts Receivable (AR)

- Generate and issue customer invoices accurately and on time.
- Record customer receipts and allocate payments to the appropriate invoices.
- Monitor outstanding receivables and follow up on overdue accounts.
- Reconcile customer accounts and resolve billing discrepancies.
- Prepare aging reports and assist in collection activities.
- Coordinate with hotel management, front office, sales teams, and other property personnel regarding direct-bill, city-ledger, customer, and collection issues.

General Accounting

- Prepare journal entries and maintain accurate general ledger records.
- Perform bank, credit-card, cash, vendor, customer, and balance-sheet account reconciliations.
- Assist with daily hotel revenue reconciliations and investigate discrepancies or accounting exceptions.
- Prepare accruals, prepaid expense schedules, and other month-end supporting schedules.
- Assist with month-end and year-end financial closing activities.
- Prepare property-level financial reports, reconciliation schedules, and supporting documentation for management review.
- Support budget vs. actual, prior-period,



and other financial comparisons.
- Assist with cash-flow, reserve, and debt-service schedules.
- Maintain complete and organized accounting records across multiple hotel and property entities.
- Review invoices, statements, contracts, and other supporting documentation for accuracy and completeness.
- Support internal audits, external audits, and third-party accounting reviews by providing required documentation and schedules.
- Ensure compliance with company accounting policies, internal controls, and applicable accounting requirements.
- Identify accounting discrepancies, escalate unresolved exceptions, and assist with corrective action.
- Identify opportunities to improve accounting processes, reporting accuracy, and operational efficiency.
- Enter, code, and maintain accounting activity in M3.
- Review AP, GL, reconciliation, and property-level financial information in M3.
- Assist with month-end close and preparation of M3 financial reports.
- Investigate discrepancies between source documentation, bank activity, property systems, and M3.
- Maintain accurate supporting schedules that reconcile to M3.

Qualifications

- Bachelor’s degree in Accounting, Finance, Commerce, or a related field.
- Professional qualifications or progress toward CA, CMA, ACCA, CPA, or equivalent are preferred but not required.

Experience

- 2–5 years of accounting experience with hands-on responsibility for Accounts Payable, Accounts Receivable, reconciliations, and general accounting.
- Experience supporting month-end close and financial reporting preferred.
- Experience working with U.S. accounting, international clients, outsourced accounting, hospitality, real estate, or multi-entity accounting is preferred.

Required Skills

- Strong knowledge of accounting principles, bookkeeping, AP, AR, journal entries, accruals, prepaid expenses, and account reconciliations.
- Ability to understand and work with financial statements, including the income statement, balance sheet, and cash-flow statement.
- Experience with ERP or accounting platforms such as SAP, Oracle, Microsoft Dynamics, Tally, Zoho Books, QuickBooks, or similar systems.
- Experience with M3 hospitality accounting software is strongly preferred; candidates with comparable hotel, property,



or ERP accounting-system experience will also be considered.
- Familiarity with hotel financial statements, USALI reporting, PMS/POS revenue reconciliation, or hospitality accounting is preferred.
- Strong Microsoft Excel skills, including Pivot Tables, VLOOKUP/XLOOKUP, formulas, reconciliations, and financial data analysis.
- Strong numerical, analytical, and problem-solving skills.
- High level of accuracy and attention to detail.
- Ability to identify discrepancies and investigate accounting exceptions.
- Strong written and verbal communication skills.
- Ability to manage multiple properties, entities, accounts, and deadlines simultaneously.
- Ability to work independently while following established accounting controls and approval procedures.
- Ability to maintain confidentiality when handling financial, banking, vendor, and company information.

Preferred Competencies

- Robust time-management and organizational skills.
- Collaborative and team-oriented approach.
- Ability to work independently with limited supervision.
- Process-improvement mindset.
- Strong vendor and customer relationship management skills.
- Ability to adapt in a growing and fast-paced organization.
- Interest in developing broader skills in financial analysis, budgeting, forecasting, and portfolio reporting.
- Hospitality or property-accounting experience is a plus.
- Experience with M3 or similar hospitality accounting systems is a plus.

Key Performance Indicators (KPIs)

- Accuracy and timeliness of AP and AR processing.
- Percentage of account reconciliations completed accurately and on schedule.
- Timely processing of approved vendor payments.
- Accuracy of invoice coding, journal entries, accruals, and accounting schedules.
- Reduction in aged or unresolved AP/AR items.
- Number and age of outstanding reconciliation exceptions.
- Completion of month-end close responsibilities within established timelines.
- Accuracy and completeness of supporting documentation.
- Compliance with accounting policies, approval procedures, and internal controls.
- Minimal duplicate payments, invoice-processing errors, or unexplained account variances.
- Timely support of management, third-party accounting, and audit requests.

Working Conditions

- Full-time position.
- Office-based position in Ahmedabad.
- Regular collaboration with India- and U.S.-based team members.
- May require additional working hours during month-end, quarter-end, year-end, or other critical reporting periods.

Pay: ₹35,000.00 - ₹40,000.00 per month

Work Location: Hybrid remote in Ahmedabad, Gujarat

📌 Staff Accountant – AP/AR & Reconciliations (Ahmedabad)
🏢 Overlook Global
📍 Ahmedabad