Location: Jaipur, Rajasthan, India.

Description: As a Finance Controller at IWP - Indian Wedding Planners, part of AMK Hospitality IPL, you will keep accurate financial records and disciplined financial operations across Indian Wedding Planners and AMK Travels India, tracking every rupee from client advances received to vendor payments, salaries, office expenses, petty cash and the final profit of each wedding, MICE event and travel booking. You will give management transparent visibility of receivables, payables, budgets, cash availability and GST, TDS and payroll compliance.

Department:

Finance & Accounts. Reports to the Founder / Director / CEO, AMK Hospitality IPL. Works closely with HR & Admin, Wedding Planning, Wedding Operations, RSVP/Guest Relations, Wedding and MICE Sales, AMK Travels Operations, vendors, clients, banks and the Chartered Accountant.

Key Responsibilities:

* Bookkeeping and Day-to-Day Accounting: Maintain complete books for AMK Hospitality IPL with separate records for Indian Wedding Planners, AMK Travels India and each wedding, MICE and travel project; record client receipts, vendor payments, reimbursements, salaries, office and petty-cash expenses, bank charges, advances, refunds and credit notes, each supported by proper documents and posted to the correct head; and maintain accurate client, vendor, employee-advance, bank and expense ledgers.

- Salary Disbursement and Payroll Support: Check HR’s finalised payroll (attendance, leave, revisions, incentives, reimbursements, advances, deductions and full-and-final settlements), compare with the previous month, prepare the bank transfer file, release salaries only after management approval, and keep salary registers and records confidential and audit-ready.
- Vendor Payments and Accounts Payable:



Maintain the vendor master; verify every bill against quotation, work order, delivery, advances, GST, TDS and payment terms; prepare weekly payment schedules for approval, prioritised by event date, commitments, client receipts and cash flow; pay only through approved company accounts; and keep vendor ageing, pending-invoice, dispute and advance registers.
- Client Invoicing, Receipts and Payment Tracking: Issue quotations, proforma and tax invoices, receipts and reminders; maintain client- and project-wise payment schedules; record every receipt against the right invoice; track client advances separately; share a weekly receivables report; and reconcile every completed wedding, MICE event or travel assignment.
- Petty Cash, Office Expenses and Reimbursements: Maintain a daily petty-cash register with weekly reconciliation and physical verification; process reimbursements only against verified bills and approvals; and record rent, utilities, internet, housekeeping, pantry, stationery, repairs, software, courier and security costs with a monthly summary.
- Budgeting, Cost Control and Financial Guidance: Support annual, monthly and event budgets and cost sheets; check planned vendor costs against budget; advise before major commitments (venue, décor, transport, hotels, marketing, hiring, assets); maintain budget-versus-actual reports; and flag high-cost areas and profitability or cash-flow risks early.




- Bank Reconciliation, Cash Flow and Fund Planning: Reconcile all bank, gateway, UPI and cash accounts; prepare a weekly cash-position report and fund requirements for upcoming events; and warn management in advance where funds may fall short.
- CA Coordination, Taxation and Compliance: Act as the internal coordinator with the CA for GST, TDS, income tax and audit; share invoices, statements, registers, ledgers and proofs on time; ensure correct TDS and GST details; maintain a compliance calendar; and flag any notice or penalty risk immediately.

Key Performance Indicators:

* At least 95% of daily transactions entered within 2 working days, 98% ledger accuracy and no major entry pending at month-end.

- 100% salary disbursement on or before the approved date, with zero incorrect payments after HR confirmation.
- At least 95% of approved vendor payments within terms, zero duplicate or unauthorised payments, and advances reconciled within 15 days of event closure.
- 100% client receipts recorded by the next working day, weekly receivables reports and 100% project-closure reconciliation.
- Petty cash reconciled weekly with zero unexplained difference, and reimbursements processed within 7 working days.
- Budget-versus-actual report by the 7th working day of each month, and bank reconciliation within 3 working days of month-end.
- 100% of CA submissions on time, with no penalty caused by delayed or incomplete documentation.

Important Terms:

* All payroll, client, vendor and financial information is strictly confidential property of AMK Hospitality IPL.

Application Process:
Please email your resume to [email protected] with the subject - For the Application of Finance Controller

📌 Finance Controller (Mumbai)
🏢 IWP - Indian Wedding Planners
📍 Mumbai