NEELKANTH INFRATECH PRIVATE LIMITED

Position: Purchase Engineer – Mechanical / CivilEducation: B.E. / B.Tech in Mechanical Engineering / Civil Engineering – MandatoryExperience: 4–8 Years of relevant hardcore Purchase / Procurement experienceCompensation: As per Industry StandardsReporting To: HOD – Purchase /Procurement & Contract (P&C;)Location: Gandhidham, Gujarat

About Neelkanth Infratech Private Limited

Neelkanth Group is a diversified conglomerate with business interests across infrastructure, manufacturing, and services. Through integrated operations and visionary leadership, the group is creating long-term value for its stakeholders and contributing to India's growth story.

Designation: Purchase Engineer – Mechanical / Civil

The Purchase Engineer will own the end-to-end purchase and procurement lifecycle for assigned Mechanical / Civil categories; from requirement understanding and vendor identification to enquiry, quotation collection, technical and commercial evaluation, negotiation, vendor finalisation, Purchase Order creation, delivery follow-up, and purchase closure.

This is a core Purchase role requiring strong hands-on experience in project procurement, vendor development, market intelligence, commercial negotiation, cost optimisation, and purchase execution.

The candidate must be capable of independently sourcing materials, challenging vendor quotations, negotiating rates and terms, developing alternate vendors, and ensuring timely procurement without compromising quality or project requirements.

What You Will Own & Do:Purchase Planning & Requirement Management

Review project requirements, understand BOQs, drawings, specifications, MTOs, material requirements, and procurement schedules. Convert project requirements into a structured purchase plan with clear priorities and timelines to float the RFQ/RFP/RFI.

· Identify critical, high-value, and long-lead procurement items and initiate sourcing well in advance.

· Coordinate with Project / Engineering / Site teams to understand exact technical and delivery requirements.

· Maintain a live Purchase Tracker covering requirement, enquiry, quotation, negotiation, finalisation, PO, delivery, and closure.

· Ensure purchase activities are aligned with project execution priorities and committed delivery schedules.

· Follow up continuously on open purchase requirements until closure.

Vendor Sourcing & Market Development

· Identify and develop new vendors, manufacturers, suppliers, contractors, and OEMs for assigned categories.

· Build and maintain a strong vendor network across Mechanical / Civil procurement categories.

· Conduct regular market visits / vendor interactions to understand current rates, availability, lead times, and market conditions.

· Identify alternate sources for critical materials and equipment to reduce dependency on single vendors.

· Pre-qualify vendors based on technical capability, manufacturing capacity, quality, pricing, delivery capability, financial reliability, and past performance.

· Maintain an updated vendor database with category, location, products, capacity, commercial terms, and performance history.

· Continuously expand the vendor base to create healthy competition and better commercial outcomes.

Enquiry / RFQ Management

· Prepare and float detailed RFQs based on approved drawings, BOQs, specifications, MTOs, quantities, and delivery requirements.

· Identify suitable vendors for every enquiry and ensure adequate market coverage.

· Obtain multiple competitive quotations for major and critical purchases.

· Follow up aggressively with vendors to ensure timely receipt of quotations.

· Clarify technical and commercial queries with Engineering / Project teams and vendors.

· Ensure quotations are complete and comparable before moving to commercial evaluation.

· Identify exclusions, deviations, assumptions, additional charges, freight, taxes, and other hidden costs in quotations.

Technical-Commercial Evaluation

· Review vendor quotations from both technical and commercial perspectives.

· Prepare detailed Comparative Statements covering:

o Basic rate

o Taxes

o Freight

o Loading / unloading

o Payment terms

o Credit period

o Delivery period

o Warranty

o Inspection terms

o Validity

o Other commercial conditions

· Coordinate with Engineering / Project teams for technical evaluation wherever required.

· Identify technical deviations and commercial exclusions before negotiation.

· Benchmark quoted rates against previous purchase rates, approved budgets, market rates, and alternate vendor quotations.

· Prepare clear negotiation points before entering commercial discussions.

Commercial Negotiation & Cost Optimisation

· Independently lead commercial negotiations with vendors, manufacturers, suppliers, and contractors.

· Negotiate price, payment terms, credit period, delivery, freight, warranty, taxes, validity, penalties, and other commercial conditions.

· Challenge vendor quotations using market data, historical purchase rates, competing quotations, and volume opportunities.

· Drive measurable cost savings through competitive sourcing, rate negotiation, alternate vendors, bulk procurement, and value engineering.

· Maintain a category-wise rate benchmarking database.

· Identify abnormal price increases and obtain proper justification from vendors.

· Negotiate repeat purchases and rate contracts to achieve better commercial terms.

· Develop alternate makes / sources wherever technically acceptable to improve commercial competitiveness.

· Ensure the final commercial position is approved before vendor commitment.

Vendor Finalisation & Purchase Order

· Recommend vendors based on technical compliance, price, quality, delivery capability, commercial terms, and past performance.

· Obtain all required internal approvals before finalising the purchase.

· Finalise commercial terms with selected vendors.





· Prepare / coordinate Purchase Orders based on approved terms.

· Ensure PO clearly captures:

o Technical specifications

o Quantity

o Rate

o Taxes

o Delivery location

o Delivery timeline

o Payment terms

o Warranty

o Inspection requirements

o Packing / freight terms

o Penalty / LD provisions where applicable

· Ensure there is no ambiguity between the quotation, negotiation, approval, and final PO.

· Track vendor acknowledgement and acceptance of PO terms.

Purchase Expediting & Delivery Control

· Take complete ownership of procurement after PO release until material reaches the required location.

· Follow up with vendors on manufacturing / readiness, dispatch, transportation, and delivery.

· Maintain an overdue PO and pending delivery tracker.

· Identify potential delivery delays before they impact project execution.

· Escalate critical delays with a clear recovery plan and alternate sourcing option where required.

· Coordinate with Stores / Site teams for delivery planning and material receipt.

· Track partial supplies, balance quantities, shortages, damages, and pending deliveries.

· Ensure critical project materials are available as per execution requirements.

Vendor Performance & Commercial Relationship

· Monitor vendor performance on Price, Quality, Delivery, Service, and Responsiveness.

· Maintain vendor performance records and identify consistently poor-performing vendors.

· Take corrective action for repeated delays, quality issues, shortages, or commercial deviations.

· Develop long-term relationships with reliable vendors while maintaining competitive commercial terms.

· Resolve vendor disputes related to rates, quantities, quality, delivery, payments, and contractual terms.

· Develop strategic vendors for recurring and high-value categories.

Purchase Cost Control & MIS

· Track purchase value against approved budgets and benchmark rates.

· Monitor Purchase Price Variance (PPV) and identify significant deviations.

· Maintain category-wise historical purchase rates.

· Track and report measurable purchase savings.

· Prepare periodic Purchase MIS covering:

o Total requirements

o Enquiries raised

o Quotations received

o Comparative Statements

o Negotiations in progress

o Vendors finalised

o POs released

o PO value

o Savings achieved

o Pending deliveries

o Overdue POs

o Critical procurement risks

· Maintain a single purchase dashboard for management visibility.

· Highlight critical cost, vendor, and delivery risks to the HOD with recommended action.

Mechanical Purchase – Specific Responsibilities

· Independently handle purchase of mechanical materials, equipment, machinery, and project requirements.

· Procure items such as:

o Pumps

o Valves

o Piping and fittings

o Mechanical equipment

o Fabricated items

o Tanks

o Compressors

o Industrial machinery

o Mechanical spares

o Tools and consumables

o Motors

o Gearboxes

o Other project-specific mechanical requirements

· Understand mechanical drawings, equipment datasheets, specifications, MTOs, technical parameters, and applicable standards.

· Identify technically suitable manufacturers / OEMs and suppliers.

· Compare equipment specifications, make, model, capacity, performance, material of construction, warranty, service support, and delivery.

· Negotiate directly with manufacturers / suppliers to achieve competitive commercial terms.

· Maintain market intelligence and alternate vendor sources for major mechanical categories.

Civil Purchase – Specific Responsibilities

· Independently handle purchase of civil construction materials and project requirements.

· Procure items such as:

o Reinforcement steel

o Structural steel

o Cement

o Aggregates

o RMC / concrete-related materials

o AAC/CC/Bricks/Blocks

o Pipes

o Construction chemicals

o Waterproofing materials

o Flooring / finishing materials

o Hardware

o Building materials

o Civil consumables

o Other project-specific civil requirements

· Understand civil BOQs, drawings, specifications, MTOs, material grades, and quality requirements.

· Develop suppliers and manufacturers for major civil procurement categories.

· Compare market rates, previous purchase rates, freight, taxes, quality, make, and delivery.

· Negotiate directly with suppliers to achieve competitive rates and commercial terms.

· Develop alternate sources for critical materials to ensure uninterrupted project supply.

Quality, Inspection & Material Compliance

· Ensure purchased materials and equipment comply with approved specifications and quality requirements.

· Coordinate with QA/QC and Engineering teams for inspection requirements.

· Obtain relevant test certificates, inspection reports, warranties, and compliance documents.

· Coordinate with vendors for rejected, damaged, short, or non-conforming materials.

· Ensure replacement / rectification is completed within the committed timeline.

· Track recurring quality issues and incorporate vendor performance into future purchase decisions.

Purchase Process & Systems

· Ensure all procurement is carried out as per company procurement policies and approval matrix.

· Maintain complete documentation for RFQs, quotations, Comparative Statements, negotiations, approvals, POs, amendments, and vendor correspondence.

· Ensure purchase commitments are not made without required approvals.

· Maintain proper audit trail for every purchase transaction.

· Use ERP / procurement systems for PR, RFQ, PO, vendor, and procurement tracking.

· Use advanced MS Excel for Comparative Statements, rate analysis,



procurement trackers, and MIS.

· Added advantage to candidate with knowledge of Power BI.

What You Will Bring to Us:

· Proven hands-on hardcore Purchase / Procurement experience in infrastructure, industrial, EPC, construction, or project-based organisations.

· Strong vendor network and market knowledge in the relevant Mechanical / Civil category.

· Demonstrated experience in vendor sourcing, quotation collection, commercial negotiation, vendor finalisation, PO placement, and delivery follow-up.

· Strong ability to negotiate rates and commercial terms independently.

· Ability to challenge vendor quotations using market intelligence and historical purchase data.

· Demonstrated experience in achieving purchase cost savings.

· Strong understanding of project procurement and long-lead material management.

· Ability to manage multiple purchase requirements simultaneously and close them within committed timelines.

· Strong commercial judgement and vendor management capability.

· High ownership and follow-up discipline.

Qualification:Mechanical Purchase Engineer

· B.E. / B.Tech in Mechanical Engineering – Mandatory.

· 4–8 years of relevant Mechanical Purchase / Procurement experience.

· Minimum 4 years of hands-on procurement experience in Infrastructure / Industrial / EPC / Project environments preferred.

· Strong experience in purchasing mechanical equipment, machinery, piping, valves, pumps, motors, fabricated items, spares, and related materials.

· Strong vendor network and market exposure in Mechanical procurement.

Civil Purchase Engineer

· B.E. / B.Tech in Civil Engineering – Mandatory.

· 4–8 years of relevant Civil Purchase / Procurement experience.

· Minimum 4 years of hands-on procurement experience in Infrastructure / Industrial / EPC / Construction / Project environments preferred.

· Strong experience in purchasing steel, cement, aggregates, RMC / concrete-related materials, construction chemicals, structural materials, pipes, finishing materials, and other civil materials.

· Strong vendor network and market exposure in Civil procurement.

Not suitable: Candidates whose primary experience is in Site Execution, Stores, Inventory, Quantity Surveying, Billing, Planning, Administration, or Engineering and who have only limited / incidental Purchase exposure.

Basic & Soft Skills Required:

· Strong commercial negotiation skills.

· Excellent vendor management and relationship-building skills.

· Strong communication and follow-up ability.

· Commercially aggressive but professionally disciplined approach.

· Strong analytical and decision-making ability.

· Ability to work with multiple vendors simultaneously.

· Ability to handle pressure and urgent project requirements.

· Strong coordination with Engineering, Projects, Stores, QA/QC, Finance, and vendors.

· High ownership and accountability.

· Strong documentation and reporting discipline.

· Ability to identify and escalate procurement risks proactively.

Technical Skills Required:Hardcore Purchase / Procurement

· Expert knowledge of RFQ / enquiry management.

· Solid quotation analysis and Comparative Statement preparation.

· Strong rate analysis and market benchmarking.

· Proven commercial negotiation capability.

· Vendor development and alternate source development.

· Purchase Order preparation and commercial terms finalisation.

· Purchase Price Variance and cost-saving analysis.

· Knowledge of payment terms, taxes, freight, warranty, delivery terms, penalties, and commercial conditions.

· Strong understanding of procurement planning and long-lead item management.

· Advanced MS Excel.

· Working knowledge of ERP / Purchase Management Systems such as SAP or equivalent.

· Power BI / dashboard awareness for project-wise and consolidated purchase reporting.

Mechanical Technical Skills

· Mechanical drawings, specifications, datasheets, MTOs, and technical requirements.

· Pumps, motors, gearboxes, valves, piping, fittings, fabricated items, machinery, equipment, spares, and mechanical consumables.

· Equipment specifications, capacity, performance parameters, material of construction, makes, and applicable standards.

· Technical-commercial evaluation of mechanical equipment and vendor offers.

Civil Technical Skills

· Civil drawings, BOQs, specifications, MTOs, and material requirements.

· Steel, cement, aggregates, RMC / concrete, structural materials, pipes, construction chemicals, waterproofing, finishing materials, and civil consumables.

· Material grades, specifications, makes, quality requirements, and applicable standards.

· Technical-commercial evaluation of civil material quotations.

Culture and Other Pointers:

· You have an enthusiastic desire to grow and learn.

· You're customer obsessed and understand that timely and cost-effective procurement directly impacts project execution and customer commitments.

· You like working in a high-accountability, high-responsibility environment.

· You’re a strong team player with a passion for commercial excellence and process improvement.

· You exhibit a strong sense of ownership and a commitment to delivering excellence in every aspect of your work.

· You demonstrate an unwavering focus on cost, quality, and delivery.

· You bring positivity, collaboration, and enthusiasm to the team while maintaining a firm commercial position.

· You prioritize a 'Data-driven Approach', using market rates, historical purchase data, vendor performance, and cost benchmarks to drive purchasing decisions.

· You believe in ethical procurement, transparency, competitive sourcing, and fair vendor practices.

· You are comfortable challenging suppliers, negotiating firmly, and protecting the company's commercial interests.

· You continuously look for better vendors, better rates, better terms, and better procurement outcomes.

Perks:

- Flexible schedule
- Paid sick time
- Paid time off
- Provident Fund

Work Location: In person

📌 Purchase Engineer (India)
🏢 Neelkanth Infratech Pvt.Ltd.
📍 India