Required: Pre-IPO & IPO Experience + Maunfacturing Industry

Key Responsibilities

1. Corporate Secretarial & Companies Act Compliance

· Ensure compliance with applicable provisions of the Companies Act, 2013 and other corporate laws and regulations.

· Maintain and update statutory registers, records, minutes books, and other secretarial documents.

· Prepare notices, agendas, minutes, resolutions, and supporting documentation for Board and committee meetings.

· Coordinate and manage Board Meetings, Annual General Meetings (AGMs), and other shareholder meetings.

· Ensure timely preparation and filing of statutory forms and returns with the Ministry of Corporate Affairs (MCA).

2. Board & Governance Management

· Coordinate with Directors and senior management for Board and shareholder-related matters.

· Prepare Board meeting agendas and supporting papers in coordination with relevant departments.

· Maintain accurate records of Board and shareholder decisions and ensure follow-up on action points.

· Ensure proper maintenance of statutory records and corporate registers.

3. Statutory Filings & Regulatory Compliance

· Ensure compliance related to Director KYC, annual filings, event-based filings, declarations, disclosures, and other applicable requirements.

· Monitor changes in corporate and regulatory laws and communicate relevant updates to management.

· Maintain a compliance tracker and ensure timely closure of statutory obligations.

4. Legal, Audit & Corporate Documentation

· Support statutory, secretarial, and internal audits by providing required documents, registers, resolutions, and records.

· Review corporate agreements, declarations, undertakings, resolutions, and other legal/secretarial documents as required.

· Maintain records relating to share capital, shareholders, transfers, allotments, and other applicable corporate actions.





· Coordinate with external legal counsel, Company Secretary consultants, auditors, and other professional advisors.

· Ensure confidential corporate and legal information is appropriately maintained and protected.

· Support management on corporate restructuring, investments, related-party matters, and other strategic corporate actions as required.

5. Pre-IPO & IPO Readiness

- Support the company in Pre-IPO activities, IPO readiness, and corporate restructuring initiatives.
- Ensure corporate records, statutory registers, shareholding data, resolutions, and other documentation are accurate and audit-ready.
- Coordinate with Merchant Bankers, Legal Advisors, Auditors, Due Diligence teams, and other IPO advisors.
- Support legal and secretarial due diligence processes and coordinate responses to information requests.
- Assist in preparation and review of corporate governance documentation required for IPO readiness.
- Support implementation of processes, policies, controls, and governance frameworks required for a potential listing.
- Coordinate with internal and external stakeholders on IPO-related corporate and regulatory requirements.

6. Post-IPO & Listed Company Compliance

- Manage ongoing Post-IPO and listed-company secretarial and regulatory compliances.
- Coordinate with stock exchanges, depositories, RTA, SEBI, and other applicable regulatory authorities.
- Ensure timely preparation and filing of applicable SEBI, stock exchange, and corporate law disclosures and filings.
- Coordinate with the RTA and other intermediaries for shareholder and securities-related matters.
- Monitor changes in SEBI, Companies Act, LODR, and other applicable regulations and ensure timely implementation.

Pay: ₹1,000,000.00 - ₹1,200,000.00 per year

Advantages:

- Health insurance
- Paid sick time
- Paid time off
- Provident Fund

Work Location: In person

📌 Company Secretary (India)
🏢 Prism Enterprises
📍 India