An office assistant manages daily administrative tasks and supports company staff and visitors to keep the workplace running smoothly.
Key Responsibilities
- Communication: Answer phone calls, direct inquiries, greet guests, and manage incoming and outgoing mail or email.
- Record Keeping: Perform data entry, manage digital and physical files, and update company databases.
- Scheduling: Coordinate meetings, book conference rooms, and maintain staff calendars.
- Office Maintenance: Order and restock office supplies, keep common areas neat, and report equipment issues.
Required Skills
- Organization: Ability to track tasks, sort files, and handle multiple duties at once.
- Communication: Clear speaking voice and skilled written skills for interacting with clients and coworkers.
- Technical Skills: Familiarity with computers, email, word processing, and basic office machines (printers, scanners).