Job Summary

We are looking for an experienced and highly organized Admin Manager to manage the overall administrative and operational requirements of our Mumbai Branch. The role will be responsible for office administration, facilities, vendor management, travel management, employee support, senior management coordination, documentation, procurement, and day-to-day administrative operations.

The ideal candidate should have strong experience in managing employees and senior management requirements, with the ability to handle confidential matters, urgent requests, travel arrangements, vendors, and multiple administrative activities independently.

Key Responsibilities

1. Branch & Office Administration

- Manage the complete day-to-day administration of the Mumbai Branch.
- Ensure smooth functioning, upkeep, and maintenance of the office.
- Manage housekeeping, security, utilities, repairs, maintenance, and office facilities.
- Coordinate with building management, contractors, vendors, and service providers.
- Manage office supplies, stationery, equipment, furniture, and other administrative requirements.
- Maintain proper records of administrative documents, contracts, invoices, bills, agreements, and assets.
- Monitor administrative expenses and ensure effective cost control.

2. Travel Management – Employees & Senior Management

- Manage end-to-end travel arrangements for employees and senior management of the Mumbai Branch.
- Coordinate domestic and international flight, hotel, cab, airport transfer, and other travel bookings.
- Manage travel itineraries, confirmations, cancellations, rescheduling, refunds, and changes.
- Coordinate travel arrangements for business meetings, conferences, client meetings, site visits, and management visits.
- Handle urgent and last-minute travel requirements efficiently.
- Coordinate with travel agencies, airlines, hotels, and corporate travel partners.
- Ensure travel arrangements are made in accordance with company policies and approved budgets.




- Maintain employee and management travel records and monitor travel-related expenses.
- Provide complete travel itineraries and necessary information to employees and senior management.
- Coordinate accommodation and local transportation requirements for senior management and visiting executives.
- Assist with visa, invitation letters, travel documentation, and other requirements for international travel, wherever applicable.

3. Senior Management Support

- Provide high-level administrative and logistical support to Directors, Promoters, and Senior Management.
- Coordinate schedules, meetings, appointments, travel, accommodation, transportation, and other requirements.
- Ensure confidentiality and discretion while handling sensitive management information.
- Coordinate arrangements for important meetings, client visits, conferences, and business events.
- Act as a key coordination point between senior management and internal/external stakeholders for administrative matters.

4. Employee Support

- Address and coordinate administrative requirements of employees at the Mumbai Branch.
- Coordinate employee travel, accommodation, transportation, and other logistical requirements.
- Support HR and other departments with administrative requirements.
- Coordinate employee-related facilities and workplace requirements.

5. Vendor & Procurement Management

- Manage relationships with vendors, contractors, service providers, travel agencies, hotels, and other partners.
- Obtain quotations, negotiate rates, and ensure cost-effective procurement.
- Monitor vendor performance and service quality.




- Manage AMC renewals, service contracts, subscriptions, and other agreements.
- Maintain updated vendor records and documentation.

6. Facilities, Assets & Inventory

- Manage office facilities, infrastructure, equipment, furniture, and company assets.
- Maintain accurate asset and inventory records.
- Ensure timely repairs, servicing, and maintenance.
- Monitor consumption of office supplies and maintain adequate inventory.
- Ensure proper utilization and safeguarding of company assets.

7. Administration for Projects / Site Offices

- Coordinate administrative and logistical requirements for real estate projects and site offices, wherever required.
- Support management and project teams during site visits and inspections.
- Coordinate transportation, accommodation, meetings, and other logistical requirements for project-related travel.

8. Compliance & Documentation

- Ensure timely renewal and maintenance of licenses, contracts, insurance, AMCs, subscriptions, and other administrative requirements.
- Maintain accurate and organized administrative records.
- Ensure adherence to company policies and administrative procedures.
- Prepare administrative, travel, vendor, and expense reports for management.

9. Team Management

- Supervise administrative and support staff, including office assistants, housekeeping, security, drivers, and other personnel, as applicable.
- Allocate responsibilities and monitor performance.
- Ensure discipline, professionalism, and high service standards within the administration function.
- Required Qualifications
- Bachelor's degree in Business Administration, Management, Commerce, or a related discipline.
- Minimum 10–12 years of relevant experience in Administration / Facilities / Travel Management.

Job Type: Full-time

Pay: ₹45,000.00 - ₹55,000.00 per month

Advantages:

- Health insurance
- Provident Fund

Work Location: In person

📌 Admin Manager _ Panvel Navi Mumbai (India)
🏢 Riyasat Infra developers
📍 India