Job Purpose

To manage and coordinate day-to-day warehouse dispatch activities, ensuring timely, accurate, and safe dispatch of finished goods/materials while maintaining proper documentation, inventory accuracy, and coordination with internal and external stakeholders.

Key Responsibilities

1. Dispatch Operations

- Plan and execute daily dispatch activities as per approved dispatch schedules.
- Ensure correct product, quantity, batch number, and packaging before dispatch.
- Coordinate loading and unloading activities and ensure proper material handling.
- Ensure timely dispatch of customer orders and inter-company transfers.
- Coordinate with transporters for vehicle placement, loading, and delivery.
- Verify vehicle condition and ensure proper loading and safety practices.

2. Documentation & Records

- Prepare and verify dispatch documents such as Delivery Challan, Invoice, E-Way Bill, Packing List, and other required documents.
- Maintain proper records of dispatched materials and transporter details.
- Ensure dispatch documentation is complete and accurately filed.
- Coordinate with Accounts/Sales for any documentation-related requirements.
- Maintain records of pending, dispatched, and delivered shipments.

3. Inventory & Warehouse Coordination

- Ensure physical stock matches system records before dispatch.
- Follow FIFO/FEFO practices wherever applicable.
- Coordinate with the warehouse team for picking, packing, staging, and dispatch.
- Report stock discrepancies, damages, shortages, or excess quantities to the concerned authority.
- Support periodic physical stock verification and reconciliation.

4. SAP / System Activities

- Enter and update dispatch transactions in SAP or other applicable systems.
- Generate necessary dispatch reports.
- Ensure system stock and physical stock are properly reconciled.
- Maintain accurate records of dispatch-related transactions.

5. Transport & Logistics Coordination

- Coordinate with transporters regarding vehicle availability and delivery schedules.




- Track shipments and follow up for timely delivery.
- Handle routine transportation-related queries and escalate delays or issues.
- Maintain transporter performance and dispatch-related records.

6. Quality, Safety & Compliance

- Ensure dispatches are made according to approved product and customer requirements.
- Follow warehouse safety procedures and company SOPs.
- Ensure proper handling of food ingredients/products to prevent contamination or damage.
- Report damaged, expired, or non-conforming materials immediately.
- Maintain proper housekeeping and safety standards in the dispatch area.

7. Coordination

- Coordinate with Sales, Production, QA, Accounts, Purchase, Logistics, and Warehouse teams for smooth dispatch operations.
- Communicate dispatch status and delivery updates to relevant stakeholders.
- Resolve routine dispatch-related issues and escalate critical matters to the reporting manager.

Key Performance Indicators (KPIs)

- On-time dispatch percentage
- Dispatch accuracy
- Order fulfillment accuracy
- Inventory/stock reconciliation accuracy
- Documentation accuracy
- Vehicle turnaround time
- Number of dispatch errors/shortages
- Customer delivery complaints
- Transporter coordination and performance
- Compliance with warehouse SOPs and safety procedures

Required Skills & Competencies

- Valuable knowledge of warehouse and dispatch operations.
- Knowledge of inventory management and stock reconciliation.
- Working knowledge of SAP/Tally or other inventory systems.
- Good knowledge of dispatch documentation and logistics processes.
- Good communication and coordination skills.
- Ability to manage multiple dispatches and priorities.
- Good knowledge of MS Excel and basic reporting.
- Strong attention to detail and accuracy.
- Ability to work under pressure and meet dispatch timelines.

Pay: ₹28,000.00 - ₹35,000.00 per month

Benefits:

- Health insurance
- Leave encashment
- Paid sick time
- Paid time off
- Provident Fund

Education:

- Master's (Required)

Work Location: In person

📌 Warehouse Executive (India)
🏢 Novasol Ingredients
📍 India