Our client is a reputed organization in the wellness and fitness industry, focused on holistic health and employee well-being.
Designation : Executive Assistant
Location: India
About the Role:
The role involves managing client calls, appointments and calendars, coordinating with internal teams, and providing backup support to the existing Executive Assistant and HN consult management. The candidate will initially shadow the existing EA to understand workflows and processes. Training will be provided for relevant systems and responsibilities.
Key Responsibilities :
• Manage client requests, calls, follow-ups and appointments
• Coordinate and maintain calendars, meetings and schedules
• Handle rescheduling, cancellations, waitlists and last-minute changes
• Coordinate with Wellness, Sales, Operations and Consult teams
• Provide backup support to the existing EA when required
• Coordinate HN consults with Head Nutritionists and clients
• Assist with PDMR completion, reminders and consultation updates
• Maintain trackers, CRM records and calendar invites
• Coordinate events, webinars, talks and meetings
• Follow up on pending actions and ensure timely resolution
• Maintain confidentiality of client and business information
Qualifications & Experience :
• Graduate in any relevant discipline
• Experience as an Executive Assistant, Personal Assistant, Client Coordinator or similar role preferred
• Experience in calendar management and client communication will be an advantage
Skills Required :
• Excellent organisation and time-management skills
• Robust communication and client-handling abilities
• High attention to detail and follow-up skills
• Ability to manage multiple priorities and last-minute changes
• Proactive, solution-oriented and accountable approach
• Comfortable using Google Sheets, CRM and digital tools
• Ability to handle confidential information with discretion
Contact Person:
Mahi Malvi
[email protected]
📌 Executive Assistant (Mumbai)
🏢 United HR solution
📍 Mumbai