HR Employee Operations Executive

Start Date

Starts Immediately

CTC (ANNUAL)

Market-competitive salary Competitive salary

Experience

3 year(s)

3 year(s)

Apply By

Not Provided

Posted today

Job

Be an early applicant

About the job

To execute and support all employee lifecycle transactions accurately, on time, and in compliance with company policies and legal requirements, ensuring a seamless employee experience and high data quality within HR systems.

FUNCTIONAL RESPONSIBILITIES

Pre-Joining & Onboarding Support

- Prepare and issue offer letters, collect joining documents, and verify candidate details
- Initiate and track background verification (BGV) and ensure timely closure
- Collect and validate bank details, personal information, and statutory forms (PF, ESI, etc.) prior to joining
- Create employee codes and onboard new hires in Darwinbox
- Coordinate onboarding logistics induction scheduling, ID creation, and system access setup
- Respond to pre-joining queries and ensure smooth candidate-to-employee transition

Employee Lifecycle Transactions

- Execute employee data changes related to confirmations, transfers, promotions, grade changes, and deputations in HRMS
- Update and maintain accurate records for personal, organizational, and employment details
- Coordinate with HRBPs and Payroll for employee movements and ensure timely reflection in systems
- Track and close lifecycle workflows within defined SLAs and maintain documentation for audit readiness

Exit & Separation Processing

- Process employee resignations and exit formalities in Darwinbox, ensuring timely clearance initiation
- Coordinate for final settlement inputs, benefits discontinuation, and generation of relieving letters
- Ensure all exit documentation is complete, archived, and compliant with policy and legal standards
- Support exit interview coordination and experience tracking

Data Accuracy & System Updates

- Maintain 100% accuracy of employee data in HRMS and ensure alignment with payroll and compliance systems




- Conduct periodic data validations and reconciliations to identify and rectify errors
- Escalate discrepancies or process deviations to the Lead Employee Operations for resolution
- Ensure confidentiality and adherence to data privacy norms at all times

Coordination & Stakeholder Support

- Collaborate with HRBPs and COE teams for smooth transaction flow
- Support query resolution related to lifecycle actions in coordination with the HR Helpdesk
- Provide timely inputs and reports to internal stakeholders as per defined timelines
- Maintain professionalism and service orientation in all employee and stakeholder interactions

Continuous Improvement

- Identify recurring issues or process bottlenecks and suggest improvements to enhance efficiency
- Support automation and workflow simplification initiatives within Darwinbox
- Participate in process standardization, documentation, and best practice sharing across HRSS

EXPERIENCE

- 3+ years of experience in HR Operations or Shared Services handling employee lifecycle activities
- Hands-on experience with Darwinbox (preferred) or other HRMS tools such as SAP SuccessFactors, Workday, or Oracle
- Understanding of payroll linkages, compliance documents, and HR data workflows
- Strong MS Excel and HR data handling skills

Graduate in Human Resources, Commerce, or Business Administration (Postgraduate preferred)

Earn certifications in these skills

Who can apply

Only those candidates can apply who:

1. have minimum 3 years of experience

Salary

Probation:

Duration:

Salary during probation:

After probation:

Annual CTC: Competitive salary

Number of openings

1

Editor’s note

Information above is Internshala's interpretation and paraphrasing of what we found on the shared link.

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📌 HR Employee Operations Executive (Kerala)
🏢 Recognized
📍 Kerala